What are SharePoint Alerts?
It is an email notification or SMS that can be sent from SharePoint when someone changes the page, list, and libraries.
- Alert is one of the best out-of-the-box features in SharePoint online.
- This is very useful to track the pages, Lists, document libraries
- Alerts can be used for different business scenarios
Let me share the steps here to create and manage the alerts in SharePoint.
Steps to create an alert
In this example, I am going to create an alert for home page.
Follow the below steps to create an Alert.
Open your SharePoint site.
Then, click the page tab on the SharePoint site.
On the top ribbon, you can see the "Alert me" button, just click it.
When you click on the “Alert Me” button, you get an option to “SET AN ALERT ON THIS PAGE” (create new alert) and “MANAGE MY ALERTS” as shown below.
Click the “Set an alert on this page” to create a new alert. When you click on that, it will show a popup as shown below.
In the pop up window, you need to provide the below properties to create a new alert.
- Alert Title
Enter the title for this alert. This is included in the subject of the notification sent for this alert.
- Send Alerts to
You can enter user names or e-mail addresses. Separate them with semicolons.
- Delivery method (Either email or SMS)
Specify how you want the alerts delivered.
- Send me an Alert when?
Specify whether to filter alerts based on specific criteria. You may also restrict your alerts to only include items that show in a particular view.
- When to send alerts
Specify how frequently you want to be alerted (mobile alert is only available for immediate sending).
Once you provide all the required information,click "OK" to save the alert.
Finally, your alert will be created successfully. Whenever you or someone makes any changes on the page, the configured email address will get email with subject of Alert title.
Steps to Manage the Alert
We have seen how to create a new alert. Now, let me share the steps to manage the alerts for the page.
Follow the Above first 4 same steps for manage the alerts.
Then, click the “Manage My Alerts” option to change the previously created alerts. When you click on that, it will take you to the My Alerts page.
Click on the alert which you want to edit.
Then, you can edit the alert details based on your requirement. Here, I am changing the Alert Title (Subject) and when to send Alerts.
Click “OK” to save the alert changes.
Finally, your changes will be reflected on the "My Alert on this site" page.
In this article, we explored how to create alerts and manage the alert for particular pages in SharePoint online.