Google Drive Latest Update Comes With New Offline Storage And Editing Features

In 2013, Google Drive addressed one of the biggest advantages of Microsoft Office, which is offline access and editing. This feature has enabled Docs, Slides, and Sheets to effectively become a native application. The latest update starting today will allow users to select specific files to save and edit without an internet connection.
 
 
Image Source: googleappsupdates.blogspot.in
 
Google states,
 
“An internet connection isn’t always easy to come by, but that shouldn’t stop your employees from completing their work. That’s why we give Google Apps admins the option of allowing their users to enable offline access to Google Docs, Sheets, and Slides files. Once an individual user has enabled offline access in Google Drive, a subset of their Docs, Sheets, and Slides files are synced to their computer or device. The specific files synced are based on certain criteria, primarily recency. “
 
Earlier, the Drive’s offline features enabled download and storage of every single document, spreadsheet and presentation for offline access and editing. However, with the latest update, users in desktop Chrome will now be able to select individual files to store offline.
 
In order to make the file available offline, users will need to visit specific Docs, Sheets or Slides home screens and toggle ‘Available Offline’ in a file’s overflow menu. Once this is enabled, the file will quickly download in the background and users will be able to gain complete access, with changes synced whenever a connection is re-established. When finished, users can easily toggle the off option.
 
The company states,
 
“With this launch, we’ll allow end users to choose the specific files they want to make available for offline access when they’re working in a Chrome browser on their desktop computer. This will make it easy for individuals to work anywhere, anytime, even when they don’t have an internet connection. To make a file available for offline access, a user simply needs to visit the Docs, Sheets, or Slides home screen and toggle the Available offline switch in a file’s overflow menu to ON.”
 
When everything is being synced offline, it removes the pain to manage files, as some users do not have enough space to store everything. Currently, individual offline access is only available for Google Apps customers whose admins have enabled this particular feature. Most probably, this new features will soon roll out to personal Google accounts.