Convert Word to PDF with Power Automate

Introduction

In the digital world, document conversion is essential, and Microsoft Power Automate provides a user-friendly solution. You can convert Word to PDF efficiently without premium connectors, saving on expenses. This article guides you through the process, ensuring cost-effective document transformation.

Prerequisites

Before you get started, ensure you have the following prerequisites:

Microsoft 365 Account: You'll need a Microsoft 365 account to access Power Automate.
Access to Power Automate: Make sure you have access to Power Automate.
OneDrive and SharePoint Account: You'll need either a OneDrive or SharePoint account to store your files during the conversion process.

Implementation

Move to the Power Automate > Click on Create a Flow> Select Automated flow.

Enter a flow name and select a trigger. When a file is created (Properties only) of SharePoint as below,

Step 1. When a file is created (properties only)

Site Address: Choose the site from which you'd like to retrieve the document.
Library Name: Choose the library from which you'd like to retrieve the document.
Folder: Pick the folder if you wish to retrieve a file from it.

Step 2. Get file content

Site Address: Choose the site from which you'd like to retrieve the document.
File Identifier: Choose Identifier from When a file is created (properties only) category.

Step 3. Create a file for Onedrive

Folder Path: Choose the folder in which you want to create a file.
File Name: Choose a file name with an extension form When a file is created (properties only) category.
File Content: Choose the file body with the extension form. Get the file content category.

Step 4. Convert the file to PDF

File: Select the file ID from the Create file category.
Target Type: Select PDF.

Step 5. Create a PDF file in Onedrive

Folder Path: Choose the folder in which you want to create a file.
File Name: Choose a file name with an extension from the Convert file to PDF category.
File Content: Choose the file body from the Convert file to PDF category.

Step 6. Create a PDF file in the SharePoint library

Site Address: Choose the site from which you'd like to retrieve the document.
Folder Path: Choose the folder in which you want to create a file
File Name: Choose a file name with an extension from the Create file (PDF) category
File Content: Choose the file body from the Create file (PDF) category

Step 7. Delete the actual file from Onedrive

File: Select the file ID from the Convert file to PDF category.

Step 8. Delete the PDF file from Onedrive

File: Select the file ID from the Create file (PDF) category.

At the end, our flow will look like this.

Flow

Output

Conclusion

Converting Word documents to PDF using Power Automate is a valuable time-saving skill, and you can achieve it without the need for premium connectors. With the steps outlined in this article, you can create a simple yet effective flow to automate the process, making document conversion a breeze.