Convert Word to PDF with Power Automate

Introduction

In the digital world, document conversion is essential, and Microsoft Power Automate provides a user-friendly solution. You can convert Word to PDF efficiently without premium connectors, saving on expenses. This article guides you through the process, ensuring cost-effective document transformation.

Prerequisites

Before you get started, ensure you have the following prerequisites:

1. Microsoft 365 Account: You'll need a Microsoft 365 account to access Power Automate.
2. Access to Power Automate: Make sure you have access to Power Automate.
3. OneDrive and SharePoint Account: You'll need either a OneDrive or SharePoint account to store your files during the conversion process.

Implementation

Move to the Power Automate > Click on Create a Flow> Select Automated flow.

Enter a flow name and select a trigger. When a file is created (Properties only) of SharePoint as below,

Step 1. When a file is created (properties only)

• Site Address: Choose the site from which you'd like to retrieve the document.
• Library Name: Choose the library from which you'd like to retrieve the document.
• Folder: Pick the folder if you wish to retrieve a file from it.
  

Step 2. Get file content

• Site Address: Choose the site from which you'd like to retrieve the document.
• File Identifier: Choose Identifier from When a file is created (properties only) category.
  

Step 3. Create a file for Onedrive

• Folder Path: Choose the folder in which you want to create a file.
• File Name: Choose a file name with an extension form When a file is created (properties only) category.
• File Content: Choose the file body with the extension form. Get the file content category.
  

Step 4. Convert the file to PDF

• File: Select the file ID from the Create file category.
• Target Type: Select PDF.
  

Step 5. Create a PDF file in Onedrive

• Folder Path: Choose the folder in which you want to create a file.
• File Name: Choose a file name with an extension from the Convert file to PDF category.
• File Content: Choose the file body from the Convert file to PDF category.
  

Step 6. Create a PDF file in the SharePoint library

• Site Address: Choose the site from which you'd like to retrieve the document.
• Folder Path: Choose the folder in which you want to create a file
• File Name: Choose a file name with an extension from the Create file (PDF) category
• File Content: Choose the file body from the Create file (PDF) category
  

Step 7. Delete the actual file from Onedrive

• File: Select the file ID from the Convert file to PDF category.
  

Step 8. Delete the PDF file from Onedrive

• File: Select the file ID from the Create file (PDF) category.
  

At the end, our flow will look like this.

Output

Conclusion

Converting Word documents to PDF using Power Automate is a valuable time-saving skill, and you can achieve it without the need for premium connectors. With the steps outlined in this article, you can create a simple yet effective flow to automate the process, making document conversion a breeze.