How to Create a SharePoint List Directly from Excel

Introduction

In the realm of data management and collaboration, SharePoint stands out as a powerful platform. One of its many useful features is the ability to create lists, which can streamline various processes within an organization. If you have a large dataset in Excel and wish to leverage SharePoint's capabilities for better organization and collaboration, this guide is for you. In this tutorial, we'll walk you through the step-by-step process of creating a SharePoint list from an Excel spreadsheet containing 10,000 records. By the end of this tutorial, you'll have a comprehensive understanding of how to seamlessly migrate your Excel data into SharePoint for enhanced collaboration and accessibility.

Step-by-Step Guide

Step 1. Prepare Your Excel Spreadsheet

• Begin by ensuring that your Excel spreadsheet is well-organized and formatted properly. This includes having clear headers for each column and consistent data types throughout the sheet.
• Make any necessary adjustments or cleanups to your Excel data to ensure accuracy and completeness.

Step 2. Access SharePoint

• Log in to your SharePoint site using your credentials.
  
• Navigate to the site where you want to create the new list.

Step 3. Click on the Site Content

Step 4. Create a New List

• Once you're on the desired SharePoint site, click on the "Settings" gear icon in the top-right corner.
• From the dropdown menu, select "Add an app".
• In the "Apps, you can add" section, locate and click on "Custom List".
• Give your list a descriptive name and click "Create." This will open the new list in the browser.
• Or Simply Click "New"
  
• Choose List
  

Step 4. Import Excel Data into SharePoint

• Click the Upload File option.
  
• Or if your Excel is available in Documents then select your Excel from there.

Step 5. Verify and Adjust

• Make any necessary adjustments or corrections directly within the SharePoint list interface.
  Please note that if your Excel rows are not already formatted as a table, you can select all rows and columns by pressing the Control key along with the A key. Then, click on 'Format as Table'.

Step 6. Save and Exit

• Provide your List Name.
  
  
• Your SharePoint list is now populated with the data from your Excel spreadsheet.
• Note It may take a few minutes if the data is more in your Excel.

Note. Limitations of Importing Excel Data into SharePoint.

SharePoint has a restriction on the maximum number of rows that can be imported from Excel into a SharePoint list, currently set at 20,000 rows. If your Excel spreadsheet exceeds this limit, you may encounter difficulties during the import process.

Here is our list, directly created from Excel data, containing 10,000 records. Below is a snapshot of the list.

Conclusion

Congratulations! You've successfully created a SharePoint list from an Excel spreadsheet containing 10,000 records. By following these simple steps, you've unlocked the potential for enhanced collaboration and organization within your organization. SharePoint's robust features enable you to leverage your data more effectively, leading to improved efficiency and productivity. Whether you're managing inventory, tracking projects, or analyzing data, SharePoint lists offer a versatile solution for your organizational needs. Start exploring the possibilities today and discover how SharePoint can transform the way you work.