How to check out and check in document file in SharePoint Document Library with REST API using Power Automate

In this article, we will explore how to automate the process of checking out and checking in document files in a SharePoint Document Library using Power Automate. Instead of manually managing document versions, we can leverage the SharePoint HTTP action to automate the check-out and check-in process.

Stepwise Implementation of Flow Creation

1 - Open Power Automate

• Go to make.powerautomate.com

• You can select any flow type based on your requirement, here i have used instant (manual).

2 - Add files in Document Library

• Here i have sample excel file.

3 - Add Send HTTP action of SharePoint for Check Out file

• Uri:

_api/web/GetFileByServerRelativePath(DecodedUrl='/sites/UserDataTest/ComplianceTeam/Book.xlsx')/CheckOut

Where in DecodeUrl, put path of file in it.

4 - Add Send HTTP action of SharePoint for Check In file

• Uri

_api/web/GetFileByServerRelativePath(DecodedUrl='/sites/UserDataTest/ComplianceTeam/Book.xlsx')/CheckIn(comment='Test comment')

Where in comment, you can place your comments in it.

5 - Save and Run Flow

• You can see check in comments by (...) of file then click on Version histroy

Conclusion

With just a few simple steps, you can leverage Power Automate to improver your workflows and reduce manual effort in managing SharePoint documents.