How To Create A Calendar Overlay On SharePoint Online

This article is about “How to Create a Calendar Overlay on SharePoint online.” I will explain how to create and configure calendar overlays in SharePoint.

This solution article will apply to SharePoint online, SharePoint Server 2016, 2013 & 2010, SharePoint Foundation 2013.

So let’s start with a small description about what calendar and calendar overlay are

SharePoint calendar: can use a calendar to store team events, including meetings, social events, and all-day events. We can also track team milestones, such as deadlines or product release dates that are not specific to a time interval.

SharePoint calendar overlay: This feature allows users to view the data of several different lists in one color-coded Calendar List. SharePoint calendar overlay colors help us display differences between various kinds of events in your organize.

In my last article I described about how to create Calendar App on SharePoint and synchronize with outlook. See below URL,

So let’s start configuring Calendar overlay in SharePoint Online

  • Open team calendar and select calendar overlay in Manage view sections from calendar ribbon on top of the page, see below screen shot,

  • Once you have selected the above the Calendar Overlay Settings page will come here click New Calendar

  • Type the Name in the name section, select they type calendar from radio button, calendar overlay settings page, description of the Code: color which want to select, Web URL, click on resolve button to get the List and List view, now click on ok.

  • Now it will take us back to team calendar page where you will now see your calendar listed under Additional Calendars, called timings, as mentioned above. On the left hand side of the screen under Calendars in View you will see the calendar overlay you just created, Timing. Below is just a demo Calendar so it’s showing empty here if you feed your data like meetings, schedule tasks etc… it will show you in color.