Introduction
Managing user access is an important part of every Power Apps and SharePoint solution. Instead of giving permissions one by one, security groups make it easier to control who can view, edit, or manage data. In this article, we will walk through a simple and easy way to create security groups and share access in Power Apps and SharePoint.
Prerequisite
You should have admin or owner access in Power Apps, SharePoint, and Microsoft 365 to create security groups and manage permissions.
Below are the step-by-step details for creating a Security Group, adding users, and sharing access in Power Apps and SharePoint:
Step 1: Open Microsoft 365 Admin Center
Open browser and go to: https://admin.microsoft.com
Login with your Microsoft 365 Admin account.
Part 1 – Create Security Group
Step 2: Go to Active Teams & Groups
From the left side menu, click Teams & Groups.
Click on Active Teams & Groups.
Step 3: Create New Group
Go to Security groups tab and Click Add a mail-enabled security group.
Step 4: Enter Group Details
Enter below details:
Group name → Enter security group name
Description → Enter short description for group (not mandatory)
Click Next.
Example:
Group Name: PowerApps Users
Description: Users who can access PowerApps and SharePoint site
Step 5: Add Group Owner
Click Assign Owners.
Search and select owner name.
Click Next.
Step 6: Add Members
Click Add members.
Search and select users.
Click Save.
Step 7: Configure Mail-Enabled Security Group Settings
In the settings page, enter the Group email address.
Select the correct domain from dropdown if required.
(Optional) Enable checkbox:
Allow people outside of my organization to send email to this Mail-enabled security group
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