Table of Contents
- Introduction
- Challenges that we had in PDF editing from SharePoint?
- Advantages of editing PDF from SharePoint Online.
- How to configure and integrate the Adobe Document Cloud with SharePoint Online?
- A practical example of PDF editing.
Introduction
We know that Microsoft is continuing to change their products one after another and version to version. In that context, Office 365 is no exception. One of the things about Office 365 is that it changes all the time. The much-awaited recent changes (June 2019) are that now we can modify the PDF from SharePoint Online itself - which is awesome news to many SharePoint Online users. Microsoft and Adobe have worked together to make PDF files work better with SharePoint Online.
Challenges we had in PDF editing from SharePoint
Earlier, the problem was that PDF files needed to be downloaded from SharePoint Online to the local workstation to work with and then, uploaded back to SharePoint. This was a traditional way of working with PDF editing. Despite being able to work with PDF files in SharePoint on-premises libraries, the lack of support for the same functionality in SharePoint Online has been a source of frustration for users and tenant administrators alike.
Advantages of editing PDF from SharePoint Online
But now, if you install the new file handler, named as the Adobe Document Cloud PDF Experience for Office 365, things get much smoother for PDFs. This is designed to deepen the integrations with SharePoint and OneDrive.
Now, you can do inline commenting, drawing, and highlighting the selected text, and much more stuff. The Adobe Document Cloud also now supports single sign-on with Azure Active Directory which is an awesome feature - this establishes seamless connectivity between SharePoint Online and Adobe Document Cloud, which is dramatically simplifying the log-in and avoiding the multiple account sign-ins.
How to configure and integrate the Adobe Document Cloud with SharePoint Online?
Now, I will explain how this can be done.
Go to this link to Adobe Document Cloud PDF Experience for Office.
Click on “Get IT NOW” button. You will get the following registration page.
If you are already logged in to your SharePoint Online environment, this will pick your tenant account details automatically. Then, you can see the message in the bottom of the page like ”You are signed in as <your name(<LoginID>)> - but if you are not signed in to your SharePoint Online environment, you need to fill up the required fields.
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Name:
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Work Email:
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Phone Number:
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Finally, you need to select the terms and condition (checkbox) - then click on the “Continue” button.
After clicking on the “Continue” button, you need to wait for some time. On the screen, you can see the below progress bar dots.
After some time, you will get this window.
Note
The above checkbox says – if you select this checkbox, no individual users from your tenant will be prompted with this agreement message. By checking this, basically, you are installing this product on behalf of your organization – this is cool stuff.
The above checkbox says – if you select this checkbox, no individual users from your tenant will be prompted with this agreement message. By checking this, basically, you are installing this product on behalf of your organization – this is cool stuff.
Pramud PanambaraPosted Mar 19, 2020, 7:06 AM
Hi Haribur, I'm using this in my environment and working fine with internal users. But when we try to share somthing in sharepoint with external users/Guest users files get open with the default handler.
nimisha cPosted Sep 20, 2019, 3:02 AM
Hi Haribur, I am trying in the trial account only. I noted the pdf when cliking opening in Adobe Document Cloud and I can see the edit option. But option to open in Document cloud is not showing in ECB options. Same for MS Office file, not showing the screen as you shown in the article. [Adobe plugin for MS Office file (given example as a Word file) section].
nimisha cPosted Sep 19, 2019, 8:54 AM
Hello Habibur, I exceuted all steps but still Iam not able to see the option to open in Adobe Document Cloud. Mine is the )365 E5 developer licence. Is there any way to check why its not deployed in my environment. Any suggestions please
Suman Kumar SumanPosted Sep 16, 2019, 8:35 AM
Hello habibur, I am getting an issue as when I try to edit the PDF file it pops up me for credential and doesn't go even if I provide admin credential. Is there any steps involved to create any adobe user ID in order to edit file? Any idea? Thanks