Introduction
The best way to manage records within a custom app is to implement a CRUD application in Power Apps. The core of data management systems lies in CRUD operation, which means Create, Read, Update, and Delete. Using Power Apps, you can create an intuitive application that facilitates performance of these functions with efficiency to provide a streamlined experience in managing student details. In this article we will explore implementing CRUD functionality in Power Apps, converting raw data into an interactive user-friendly application.
Scenario
In this case, we will develop a student management application from which the staff will be able to view and manage the records of students. The app will include options such as adding new student details and including those in the list, viewing lists, updating records, and deleting entries in case they are needed for removal. This functionality is most suitable for educational institutions that have a central management solution for managing student information with minimal technical setup and maintenance.
Objective
In the following article, we'll walk through how to create a CRUD application in Power Apps to manage student information. Thereby, you will gain an understanding on how to set up basic CRUD operations with a Power Apps application, design intuitive screens for add, view, update, and delete actions of student records, and finally implement validation and user feedback to make the usability of the app comfortable for the end users.
By the end of this article, you will have created a fully functional student management CRUD application and learned how to use Power Apps to create effective data management solutions.
To build this solution we will need the following key controls and components.
- Forms-To capture and update student information
- Galleries-To display a list of student records
- Icons and Buttons-To navigate and for CRUD operations.
- Data Source: The students' data can be a SharePoint list, an Excel table, or some other approved data source for recording the data of the students.
Step 1. A SharePoint list is created.
Make a new SharePoint list to hold the training information.
Step 2. Connect to Data Source.
Include the data source ‘Student Information’, which is a SharePoint list.
Step 3. Design the screen and Build the First Gallery.
Add a label and its title, as shown in the screenshot below.
Click on Option Insert and Add text label
Add a Blank Vertical gallery.
When we add the gallery, the Gallery prompts us to add its data source. Then Connect it to our SharePoint list which is Named Student Information in my Case.
After selecting the data source, the gallery will be blank as shown below. It will not add anything because it is a blank gallery. To show data we would need to add labels. To add labels first select the gallery and then click on that Pen-like label and then from Insert add 3 labels. Once we add labels, the title or any other column will be linked by default. The screen will look like as shown below. In the below screen, three of the values on the gallery label are shown which are coming from the list Title column value.
Step 4. Add a Form on the Screen to Enter Student Information.
After the above process now add the Form from the Insert section and Connect it to the SharePoint List that we have created then on that Form automatically data fields will be shown that are Name, Email, and Phone as shown in the below Screenshot.
Join the conversation! Your thoughts help the community grow.