How To Perform Incremental Migration Of Content Using Sharegate Tool

Introduction

In this article, we will explore how to perform an incremental migration of content to the same or higher version of SharePoint using Sharegate tool.

Scenario

In a migration project, especially on SharePoint, customers ask to perform an incremental content migration from the older SharePoint version to the same or a higher SharePoint version.

There are two cases here,

1. Migrate content of specific period with a filter on the created date and modified date column.
2. Migrate content which is newly added to the system (i.e. filter only on created date) of a specific period.

This article explains the step by step approach to performing this activity by using SharePoint third-party tools.

Prerequisites

Sharegate tool should be installed on your machine.

Approach 1 - Migrate content of a specific period with filter on the created date and modified date column

Step 1

Open Sharegate tool on your machine.

Step 2

Select the "Copy Content" option as we want to migrate the content only.

Step 3

Connect to the source SharePoint site.

Note - It will ask to enter the credentials to connect to the source site.

Recommendation - Please use the user credentials having site collection administrator access.

Step 4

Select the list/library on which you want to perform this incremental migration.

Step 5

Connect to the destination site.

Step 6

Click on the "Options" button as shown in the below snapshot.

Step 7

Select ‘Filter Options’.

Step 8

Enable the "Time Range Filter" option.

Now, Sharegate gives you an option to select the time range. Example: the beginning time will be ‘1^st Oct’.

Note
Sharegate will use the most recent data. So, if an item was modified after it was created, the filter will use the modified date, and not the creation date.

Step 9

Close the window and start your migration.

Approach 2 - Migrate content which is newly added to the system (i.e. filter only on created date) of specific period

Step 1
Open SharePoint source site and create a SharePoint View (E.g. Name as ‘Migration View’) with filter on the created date column, as shown below.

Step 2

Open Sharegate tool.

Step 3

Select the "Copy Content" option as we want to migrate the content only.

Step 4

Connect to the source SharePoint site.

Note
It will ask to enter the credentials to connect to the source site. Use the credentials having site collection administrator access.

Step 5

Select the list/library on which you want to perform the incremental migration.

Step 6

Connect to the destination site.

Step 7

Select the source and destination list/library.

Step 8

Select the name of the View which we have created in Step #1 above.

It will populate the filtered content based on the created date column in our case.

Step 9

Select the items to copy as shown above, and start copying the content.