Learn SharePoint In Series - Part Thirty Six - Gantt View In SharePoint

This article contains brief information about Gantt View in SharePoint.

Introduction

This article is the 36th part of my SharePoint series. Here are my previous articles.

  1. Learn SharePoint In Series - Part One - Introduction
  2. Learn SharePoint In Series - Part Two - Web Application
  3. Learn SharePoint In Series - Part Three - Site Collections
  4. Learn SharePoint In Series - Part Four - Subsites
  5. Learn SharePoint In Series – Part Five – SharePoint Lists
  6. Learn SharePoint In Series - Part Six - Power Of Versioning
  7. Learn SharePoint In Series - Part Seven - Lists Advanced Settings
  8. Learn SharePoint In Series - Part Eight - Validation Settings in List Settings
  9. Learn SharePoint In Series - Part Nine - Audience Targeting
  10. Learn SharePoint In Series - Part Ten - Rating Settings
  11. Learn SharePoint In Series - Part Eleven - Form Settings in List Settings
  12. Learn SharePoint In Series - Part Twelve- Save list as a template in List Setting
  13. Learn SharePoint In Series - Part Thirteen- Permission Settings in List Settings
  14. Learn SharePoint In Series - Part Fourteen- Enterprise Metadata and Keywords
  15. Learn SharePoint In Series - Part Fifteen - Retention Policy Under Information Management
  16. Learn SharePoint In Series - Part Sixteen - RSS Settings in List Setting
  17. Learn SharePoint In Series - Part Seventeen - List Columns in SharePoint
  18. Learn SharePoint In Series - Part Eighteen - Multiple Lines Of Text Column Type in SharePoint
  19. Learn SharePoint In Series - Part Nineteen - Number and Choice Column Type in SharePoint
  20. Learn SharePoint In Series - Part Twenty - Currency and Yes No Column types in SharePoint
  21. Learn SharePoint In Series - Part Twenty One - Person or Group Column types in SharePoint
  22. Learn SharePoint In Series - Part Twenty-Two - Date and Time Column types in SharePoint
  23. Learn SharePoint In Series – Part Twenty-Three – Look Up Column Type in SharePoint
  24. Learn SharePoint In Series - Part Twenty Four - Hyperlink or Picture Column Types in SharePoint
  25. Learn SharePoint In Series -Part Twenty-Five - Calculated Column in SharePoint
  26. Learn SharePoint In Series - Part Twenty-Six - Task Outcomes and External Data Column Type in SharePoint
  27. Learn SharePoint In Series - Part Twenty-Seven - Introduction to Managed Metadata Column Types
  28. Learn SharePoint In Series - Part Twenty-Eight - Introduction to Site Columns
  29. Learn SharePoint In Series - Part Twenty Nine - Editing and Deleting Site Columns
  30. Learn SharePoint In Series - Part Thirty - Column Reordering in SharePoint
  31. Learn SharePoint In Series - Part Thirty-One - Indexing in SharePoint Lists and Libraries
  32. Learn SharePoint In Series - Part Thirty-Two - Introduction to SharePoint Views
  33. Learn SharePoint In Series - Part Thirty-Three - Creating a SharePoint List View
  34. Learn SharePoint In Series - Part Thirty Four- Editing and Deleting a SharePoint List View
  35. Learn SharePoint In Series - Part Thirty Five - Standard View and Datasheet View

In the previous article, we have seen about Standard View and Datasheet view in detail. We have seen how to create the Standard Views and Datasheet Views, also we have seen some troubleshooting tips Datasheet view. So, in this article, I am moving one more step ahead and I will be explaining to you about Gantt View, available in SharePoint.

In this article, I am going to cover the following topics.

  • Background
  • Introducing Gantt View
  • Creating Gantt View
  • Editing and Deleting Gantt View
  • Advantages of Gantt View

Background

You must have heard or read the sentence “A picture is silent poetry” or “Visualization is best way to convey any idea”. That’s why graphical charts are used to display information, and based on that it becomes very easy to make a decision. Now come back to SharePoint, you have a task list where you have a task, a start date and a due date of the task, and you want to see the report of the tasks, so you can create various Standard views such as pending task, my task, completed tasks etc. In order to represent the task in graphical view, SharePoint provides a Gantt View. Let’s explore this view in details.

Introducing Gantt View

Gantt View is a graphical representation of the data that involves some date time values. For example, below is the sample representation of the Gantt View

 

This Gantt view can be created into the Calendar list, tasks lists, issue lists or in a custom list with at least 2 date columns. Let’s understand step by step while creating Gantt View in SharePoint

Creating Gantt View

In order to create Gantt View, open the list in which you want to create this view. You can choose any list with date columns but I am selecting Tasks List as it has predefined columns. So here is my task list with a few sample tasks.

 

Gantt View

 

Step 1

In order to create a new view, you can always follow the steps given in this article. Once you click on Create a View option you will have the following screen available. Click on Gantt View link.

 

Gantt View

 

Step 2

Every other column description is the same as we discussed in this article, the only new settings are Gantt Columns. This configuration will be used to define the information in Gantt View. Here, I have configured the columns as per requirement.

 

Gantt View

 

Step 3

Click on Ok and you can see that our view is created. The view will look like the following.

 

Gantt View

 

This can be more useful if you are building some project management tools where you would like to track your tasks, your issues, or your schedules etc.

Editing and Deleting the Gantt View

In order to edit and delete the Gantt View, I have already written the article. You can follow the same article and refer to that.

Advantages of Gantt View

There are many advantages of Gantt view representation. A few of them are,

  1. Due to the graphical representation, it becomes very easy to understand.
  2. As Gantt View deals with the dates, it gives a very clear cut understanding of tasks or information related to dates such as deadlines, date wise information and many more.
  3. It help us to understand the data related to date and time so it becomes more efficient to manage your time for your projects or manage the projects efficiently.

Limitations of Gantt View

There are also some limitation of Gantt Views,

  1. Again, it deals with Date and Time so the user has to update the information regularly to keep the Gantt view up to date.
  2. If there is too much information, it becomes very difficult to manage the things on a single view.

Summary

So, in this article, we have seen very basics of the Gantt View in SharePoint. Gantt View is used mostly in task lists and issue lists where we have to predict something and take any decision. If you have any query, then please do let me know in the comment section. I will update my article accordingly.

In the next article, I will be explaining about calendar view in detail. If you want to learn more about Gantt View then here are some more references for you.