Send An Email Notification Using Mail Connector In PowerApps

Introduction

In business scenarios where you don't want to call a Power Automate Flow from Power Apps to send an email or push notifications, Microsoft has made our lives easier with connectors like Mail, Outlook.com, Office365Outlook, and so on. I am writing a series of articles where you will see how we can use these connectors to trigger emails directly to users' desired mailboxes or send a push notification to Power Apps using Power Apps Notifications/ Power Apps Notifications (V2) connectors. In this article, let's start with the Mail connector and understand the benefits and limitations along with a sample to simplify it further.

Mail Connector

It is important to understand that the Mail connector has 5 API calls per connection for 5 minutes and it can extend up to 100 API calls per connection for 24 hours. Hence, according to Microsoft documentation (see Reference section for the link to this documentation) Mail connector can be used to send infrequent emails. So with that said, while designing the email configuration within your application it is very important to understand the frequency of emails to be sent in your business use case. Mail connectors are not suitable for bulk email functionalities however can be used for minimal usage only. Sometimes there are cases where your business does not want to authenticate Outlook connectors, and Mail connectors come in handy then. Additionally, Mail connectors send emails from Power Apps (using [email protected]) and not as a specified person or the currently logged-in user who is triggering the email.

Item	Description
Action in Power Apps	Send Email Notification (V3)
Operation ID	SendEmailV3
Deprecated Operation ID	SendEmail

Understand the Action Parameters: Send Email Notification (V3)

Name	Key	Required	Type
To	to	True	string
To Names	toname	False	string
Subject	subject	True	string
Body	text	True	html
Is Html	ishtml	True	boolean
CC	cc	False	string
CC Names	ccname	False	string
BCC	bcc	False	string
BCC Names	became	False	string
Attachment	files	False	byte
Attachment File Name	filenames	False	string

Syntax

Mail.SendEmailV3(
to,
subject,
text,
ishtml,
{
toname:Text,
cc:Text,
ccname:Text,
bcc:Text,
bccname:Text,
files:Blob,
filename:Text
}
)

Sample: Send an email notification using Mail connector

To run through a sample, complete the below pre-requisites:

Create a SharePoint list with Title, Description(Multiple lines of Text), isSendEmail(Yes/No, default- No) fields
Create a Canvas app from blank
Add SharePoint list created in 1 as a data source to the app
Insert an Edit form and set its Default property to FormMode.New
Insert a Button control and set its Text property to "Submit"

Refer to the below screenshots to validate the above points.

SharePoint List

Send An Email Notification Using Mail Connector In PowerApps

Canvas App Form

Step 1

Now the main part of this article comes to light. Go ahead and add Mail connector to the data source as stated below:

Step 2

Add the below code to OnSelect property of Submit button:

SubmitForm(Form2);
If(
DataCardValue6.Value,
Mail.SendEmailV3(
"YourEmailAddres",
"Testing Email",
"Email Body goes here",
true
)
);
ResetForm(Form2);

where,

DataCardValue6 is the isSendEmail boolean value on the form
Your email address - To email. Paste your email address here For eg: [email protected]
Testing Email - Subject of the email
Email Body goes here - Body of the email (can be an HTML text too)
true - ishtml by default always set to true

Step 3

Run the app and fill out the form details and click on Submit button. The app goes ahead and submits the form details to the SharePoint list and triggers an email.

Notice the from the email it says Microsoft Power Apps and Power Automate <[email protected]>

Summary

We have seen an introduction to Mail connector and how it can be used in business applications, as well as the syntax format and a simple send an email on form submit.

References

https://docs.microsoft.com/en-us/connectors/sendmail/