Introduction
One common manual task used to be to send emails to a list of users, where now this can be achieved by using Power Automate. As an example, sending emails through an excel sheet from OneDrive is explained here.
Step 1
Login to the required Power Apps environment using URL make.powerapps.com by providing username and password and click on Flows on the left-hand side as shown in the below figure.
Step 2
After Step 1, Click on New Flow and select instant cloud flow and provide the trigger as Manually trigger a flow and click on Create as shown in the below figure.
Step 3
After Step 2, name the flow as Send Emails from Excel Sheet (OneDrive) and take a new step and choose operation Excel Online (Business) and operation as List rows present in a table as shown in the below figure.
Step 4
After Step 3, provide the following details as inputs
Location : OneDriveforBusiness
Document Library: OneDrive
File : /ExcelWorkBooks/Employee.xlsx
Table : Table1
as shown in the below figure.
Step 5
After Step 4, take another step and choose operation Apply to each action as shown in the below figure
Step 6
After Step 5, under Apply to each action select an output from previous steps value from the dynamic content under List rows present in a table as shown in the below figure
Step 7
After Step 6, under add an action select Gmail and under actions select Send email(V2) after authenticating Gmail connection with valid user name and password as shown in the below figure
Step 8
After Step 7, once gmail connection was successfully established under Send email(V2) provide inputs as below
To : Email -items(‘Apply_to_each’)?[‘Email’]
Subject:Name - items(‘Apply_to_each’)?[‘Name’]
Body: Greetings items(‘Apply_to_each’)?[‘Name’],
We are happy to announce that we will ship your goodie to your address mentioned in the form, provided address : - items(‘Apply_to_each’)?[‘Address’]
Where Email, Name,Address are the columns present under List rows present in a table [ Excel sheet columns which are taken as input in Step 4 ] as shown in the below figure
Step 9
After Step 8, save the flow and test and run by providing required authentication for gmail and observe if there are no errors flow will run successfully as shown in the below figure
And observe email and see an email get triggered as shown in the below figure.
Referenced excel sheet as shown in the below figure
Note
- Make sure to see required data with email id’s are present in excel sheet.
- Make sure to authenticate properly both the Excel Online(Business) and Gmail.
- Same can be followed with excel sheet present in Sharepoint as well.
Conclusion
In this way, we can send emails from Excel Sheet (One Drive) in power automate easily.
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