SharePoint Designer 2013: Create a List Workflow in SharePoint 2013 Online

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Please refer to Sign up for an Office 365 Developer Subscription and set up your tools and environment for more details.

Install SharePoint Designer 2013

SharePoint Designer 2013 is a free download. To download and install SharePoint Designer 2013 use the following procedure.

To install SharePoint Designer 2013

Open your web browser and navigate to the Microsoft Download Center.
Click on the Download button.
Select your platform type: 64-bit (x64) or 32-bit (x86). Click on the Next button.
Follow the instructions to install SharePoint Designer 2013.

The following is the procedure to connect to a SharePoint Online site in SharePoint Designer 2013.

Open SharePoint Designer 2013.
Click on Open Site.
Enter the site URL and then click on the Open button.
Enter your credentials, if prompted. Be sure to use credentials that have access to the SharePoint 2013 site.
The site is opened successfully in the SharePoint Designer 2013.

The following is the procedure to create a list workflow using SharePoint Designer 2013.

Click on the Workflows link in the Navigation Pane.
Click on the List Workflow button in the interface and then click on the list to which the workflow should be added.
Enter the Name and Description of the workflow.
Select SharePoint 2013 as a platform type.
Click on the Ok button.
Click on Transition to stage and then click on the Action button in the ribbon interface.
Click on Go to a stage.
Select End of Workflow.
Click on the Publish button in the interface.
The workflow will be saved and published to the SharePoint 2013 list.

The following is the procedure to test the workflow.

Navigate to the Office 365 developer site.
Navigate to the SharePoint list to which the workflow is added.
Click on the List tab and then click on the Workflow Settings.
You will see that the workflow was added to the list successfully.
Navigate to the list and select an item.
Click on Advanced and then click on Workflows in the ECB menu.
Click on List Workflow.
After a few minutes, the workflow is completed successfully as shown below. (Note: I have not added any actions to this workflow, it was created to simply show the procedure for creating a list workflow.)

Summary

Thus in this article, you saw how to create a list workflow in SharePoint 2013 Online.

7 Comments

Join the conversation! Your thoughts help the community grow.

Akanksha Tripathi8y ago
I am not able to access sharepoint online url in Sharepoint designer
Victoria Wiley9y ago
Great job! Please, look at my suggestions on this issue http://blog.virtosoftware.com/2017/03/how-to-create-sharepoint-designer-2013-workflow.html.
Sriram11y ago
Good. Please post lot of articles related to workflows for Online. Thanks..........
Nitin11y ago
good one
Rahul Kumar Saxena11y ago
Good Show...
Santhakumar Munuswamy11y ago
Thanks for good work..
Sibeesh Venu11y ago
Good one.