How To Send Approval Reminder Email Using PowerAutomate

Introduction

• In this blog, we will see how we can send an approval reminder to approvers after a specific time interval.
• Sometimes, it happens that approvers forget to approve the request, and that request does not move forward to other approvers. This situation also takes lots of time and it delays the request approval.
• So, it is good to remind the approvers after some time if they haven't completed the approval process.

Pre-requisites

• Here, I have one demo list 'Employee Details' with 'Emp Country' and 'Emp State' columns. We need to focus on PowerAutomate so, the list could be as per your requirements.

Requirements

• My requirement is that when an item is created in the list, my flow should be triggered and send an approval email to the approvers. If approvers are not completing the request within 5 minutes (for example, you can set days or hours) a reminder should trigger and after every 5 minutes, it should send to approvers so, that approvers can notice that approval was missed by them.
• If approval is completed then the flow should move forward.

Let's fulfill our requirements,

• Go to the flow app.
• Create a new automated cloud flow.

• Next, enter your flow name and select trigger When an item is created and click on the 'Create' button.

• Select the site address and the list name in the 'When an item is created' trigger.
• Next, add a variable to track whether the approver has completed the approval or not.
  • Variable Name: ApproverStatus
  • Type: String
  • Value: Waiting

• Next, add the 'Create an approval' action and add the necessary details. I have added it for testing only. Also, add the 'Wait for an approval' action and add the 'Approval ID' in it.