Scheduled Power Automate Flow To Send Shift Timings To The Entire Team

In this blog, you will learn about a scheduled power automate flow to send shift timings to the entire team.

Introduction 

 

Hi guys, let's explore a beautiful scheduled flow that can send the daily shift timing start and end to all team members.

 

Prerequisites

1. Minimum E3 account in Microsoft 365 to have access to flow.microsoft.com
2. Minimum knowledge of building flows covering all concepts like triggers, actions, conditions, types of flows, etc.

Go to flow.microsoft.com to sign in >> go to left navigation menu >> + create >> select a scheduled flow >> give a flow name >> give the daily repition option as 1 day >> click create.

 

Your new flow is created with the below-selected trigger.

 

Now start filling the Teams channel details as shown below by adding the actions.

 

Flow 1

 

 

 

Flow 2

 

 

 

The above flow gets triggered every 13:30 Hrs IST as mentioned in the advance settings of the trigger used: recurrence.

 

The above flow gets triggered every 22:30 Hrs IST as mentioned in the advance settings of the trigger used: recurrence.

We have built 2 flows one for afternoon timing when shift timing starts and another in the night when shift timing gets completed.

 

Here is the output as per the timings scheduled as shown below:

 

 

Limitations

 

It has to be turned off on weekends to avoid unnecessary mails triggering and needs to be turned on Monday again.

 

Image signature can't be included using HTML coding or HRef tagging etc. as it's not supported currently.

 

Conclusion

 

Finally, we have developed a daily mail triggering flow with afternoon shift timings to all the members belonging to a channel establishing a quick timely notification with a cool greeting kind of representation.

 

Cheers!!