Using POP Clients with FirstClass Mail

Your FirstClass e-mail can be read with POP e-mail software. Included here are instructions for setting up Eudora Light version 3, Mac Mail (OS X) and Entourage (Macs with Office 2004). If you are using other POP software, the general instructions should give you enough information to set it up.

Important things you should know about POP mail

Before you decide whether to use POP software to read your FirstClass e-mail, please read all the information in this document carefully so that you understand how your e-mail will be processed and how to configure your POP client to handle it the way you want. It is important to keep in mind that no matter how you configure your POP software, e-mail messages will be saved on your computer. It is possible for these messages to be read by anyone who uses your computer. If you use more than one computer, want to keep your e-mail in your FirstClass mailbox, or want to read FirstClass conferences, it may be more convenient to continue to use First Class rather than switch to POP software.

• When using POP software to read your FirstClass e-mail, all received messages that are in your main FirstClass mailbox will be downloaded to the computer you are using, whether or not they have red flags in FirstClass. These messages are saved on your computer so that you can open them again using the POP software.
• Copies of messages that you sent using FirstClass will not be downloaded.
• Messages that are in folders in your FirstClass mailbox will not be downloaded.
• By default, most POP software frees space in your account by downloading e-mail (in this case from your FirstClass mailbox) to your hard drive and removing it from your account; however, because some people want access to previously read e-mail on more than one computer (an office computer and a home computer, for example), the POP software can be configured to leave e-mail on the server (in your FirstClass mailbox).
• Mail that has been downloaded from FirstClass using POP software but also kept in the FirstClass mailbox will be marked as read in FirstClass (no red flag).
• Messages that have been downloaded from FirstClass using POP software can not be moved back to FirstClass. If you download and remove messages from FirstClass by mistake and notice your error immediately, you can undelete the messages in your FirstClass mailbox

If you plan to use POP software for all of your e-mail

It will be easier if you use only one computer and set up the POP software to remove messages from FirstClass as they are downloaded. Messages downloaded during past sessions will only be accessible on the computer you used at that time. If you decide to leave messages on the server (FirstClass) so that you can access them from more than one computer, but you rarely open your FirstClass mailbox, you may not be aware when you reach a quota on your account that prevents you from receiving mail. You will need to open your FirstClass mailbox from time to time to delete old mail.

If you plan to use POP software occasionally

You probably want to set up the software to keep your e-mail on the server (in your FirstClass mailbox).

If you want to use a POP client on an off-campus computer to send mail from your FirstClass account

You must have an Internet service provider such as Comcast, Verizon DSL, AOL or EarthLink. When setting up the POP client, you will need to fix the settings so that it uses the SMTP server of your Internet service provider rather than Wellesley's SMTP server. The SMTP server is responsible for outgoing mail to off-campus addresses. You will not be allowed to use Wellesley's SMTP server from off-campus for security reasons. "Spammers" use this method to hide their identity when they send multiple messages over the Internet. Contact your Internet service provider for its SMTP server address.

Preparing your FirstClass mailbox before using POP software

If you have messages in your FirstClass mailbox that you do not want to download or read using your POP software, you should move these messages into folders in your FirstClass mailbox. To do this:

1. Launch FirstClass
2. Double-click the Mailbox on your FirstClass Desktop to open it.
3. From the File menu choose New > New Folder. The folder will appear in your Mailbox.
4. Name the folder. Click on New Folder to select it and from the File menu choose Properties (Windows) or Get Info (Mac). Type a name for the folder in the Name field. Close the New Folder window and click on Save when asked if you want to save the changes.
5. The newly-named folder will appear in your Mailbox. Drag into the folder any messages that you do not want to download using your POP client.

If you have e-mail messages that are currently in sub-folders of your FirstClass Mailbox which you DO want to download and read using your POP client, drag them from the folders to the main area of your Mailbox.

Preparing your POP software

Following are instructions for setting up POP software to read messages from your FirstClass account. Directions are included to help you set up the software so that messages remain in your FirstClass mailbox if you choose.

After you set up your software be sure that you only check your e-mail if you want all of the received e-mail in your main FirstClass mailbox to download to your computer. Unlike FirstClass, POP software only retrieves e-mail when you request it. In Eudora this request is called "checking mail." It is possible to set up Eudora so that e-mail is checked automatically after a certain number of minutes. If you don't want this to happen, you must be sure that you follow the instructions below so that e-mail is not checked automatically.

• Eudora Light for Macintosh
• Eudora Light for Windows
• Mac Mail for Mac OS X
• Entourage 2004 for Mac
• General Instructions

Eudora Light for Macintosh

1. Special > Settings.
2. Click the Personal Information icon in the left-hand panel.
3. Fill out the fields as in the image below, substituting your own FirstClass username in the POP account and Return address fields, and your own name in the Real name box.

   

4. Click the Hosts icon in the left-hand panel.
5. Your address should be entered in the Pop account field in the form [email protected], substituting your FirstClass username for username.
6. In the SMTP field, enter firstclass.wellesley.edu (or the address of your ISP's SMTP server if you are off-campus).
7. Click the Checking Mail icon in the left-hand panel.
8. If you do not want your e-mail automatically checked (and therefore downloaded to your hard drive) be sure that the box next to Check mail every ___minutes is not checked.
9. Specify the server settings info in one of the following ways.
   • To remove your e-mail from your FirstClass mailbox as you read it in Eudora, be sure that the two boxes referring to the server are not checked.
   • To leave your e-mail in your FirstClass mailbox, check the box next to Leave on server for ___ days and fill in the blank with a number between 1 and 30 days. Leaving the box blank indicates that the messages will remain in your mailbox indefinitely.
   • Check the box that says Delete from server when emptied from trash to have your messages remain in FirstClass until you delete them from Eudora. After you delete messages and empty your Eudora trash (from the Special menu choose Empty Trash) the messages will be deleted from the server on the next e-mail check.
10. Click OK.

Eudora Light for Windows

1. Tools > Options.
2. Click the Personal Information icon in the left-hand panel.
3. Fill out the fields as in the image below, substituting your own FirstClass username in the POP account and Return address fields, and your own name in the Real name box.

   

4. Click the Hosts icon in the left-hand panel.
5. Your address should be entered in the Pop account field in the form [email protected], substituting your FirstClass username for username.
6. In the SMTP field, enter firstclass.wellesley.edu (or the address of your ISP's SMTP server if you are off-campus).
7. Click the Checking Mail icon in the left-hand panel.
8. If you do not want your e-mail automatically checked (and therefore downloaded to your hard drive), type a 0 (zero) in the field: Check mail every ___minutes
9. Specify the server settings info.
   • To remove your e-mail from your FirstClass mailbox as you read it in Eudora, be sure that the three boxes referring to the server are not checked.
   • To leave your e-mail in your FirstClass mailbox for an indefinite amount of time, check the Leave mail on server box.
   • To have your messages deleted from the FirstClass server after a specified number of days, check the box next to Delete mail from server after ____ days and fill in the blank with the number of days you choose.
   • To have your messages deleted from the server only when they are emptied from the trash in Eudora, check the box next to Delete from server when emptied from Trash.

   Note: You can check one, two, or all three of the boxes described above, and can select each one independently from the others.

10. Click OK.

Mac Mail for Mac OS X

Account setup

If this is the first time you are using Mac Mail:

1. Open Mac Mail. A configuration window will appear.
2. Fill out the fields as in this picture, substituting your information for Wendy Wellesley's. Click OK.
3. When you are prompted to import mailboxes from another email client, click No. Mail will now retrieve e-mails from your FirstClass mailbox.

 

 

If Mac Mail has already been set up:

1. To create a new account, Mail > Preferences.
2. Click the Accounts icon at the top.Click the + button in the bottom left corner to add a new account.
3. Click the Account Information button, and fill out the fields as in this picture, substituting your information for Wendy Wellesley's.
4. Close the window, saving changes to your new account.

1. Mail > Preferences.
2. Click the General icon at the top.
3. If you do not want your e-mail automatically checked (and therefore downloaded to your hard drive), select Manually in the Check for new mail field.
4. Click the Accounts icon at the top of the window.
5. Specify the server settings in one of the following ways:
• To keep your e-mail in your FirstClass mailbox, click the Advanced button. Make sure Remove copy from server after retrieving a message is unchecked.
• To delete your e-mail from your FirstClass mailbox, click the Advanced button. Make sure Remove copy from server after retrieving a message is checked.
• You can set the length of time Mac Mail waits before removing e-mails from your FirstClass Mailbox. From the popup menu below the checkboxes, you can choose to have e-mails removed Right away, After one day, After one week, After one month, or When moved from the Inbox.
• To permanently remove deleted messages from Mail, click the Special Mailboxes button. In the pop-up menu at the bottom, you can choose how often deleted messages are permanently erased. Close the window, saving changes.
  

Entourage 2004

Account setup

1. Open Entourage. If this is the first time you have used Entourage the setup assistant will appear.
   
   Depending on your computer, the setup may ask you questions to determine whether it should import existing e-mail from another program that you may have used on this computer. If you are not sure how to answer, choose I want to start using Entourage without importing anything in the first window and My e-mail program isn't listed above in the second window.
   
   If you are asked whether you want to verify settings, click the right arrow to skip this step.
   
   If the set-up assistant dialog asks for an e-mail address and gives you no other options, enter your Wellesley address. You will see a window saying that automatic configuration failed and will be able to enter your account information manually following the steps below.
   
   If you see a window asking you to select an identity, choose one that you used previously or click New and give it a name. Click OK.
   
   
2. If the Account setup assistant does not appear automatically:
   
   From the Tools menu choose Accounts
   Click the Mail tab
   From the New menu choose Account setup assistant
   
   
3. In the Account Setup Assistant Set Up a Mail Account window, click the button Configure account manually at the bottom of the window.
   
   
4. If you see this window, choose POP and click OK.
   
   
   
5. In the Edit account window, fill out the fields as in the image below, substituting your information for Wendy Wellesley's. Click OK.
   
6. Click the Options tab. Choose whether you want to leave a copy of each message on the server. Click OK.
   
7. An Accounts window will appear with your account name listed.
   
   
8. To send and receive mail, click this button on the mailbox toolbar: .
   
   
9. If you want to change your account settings, from the Entourage menu choose Accounts. Select your account and click Edit.

 

 

 

 

• Netscape Messenger (For Macintosh and Windows)
• Entourage (For Macintosh)
• Outlook (For Windows)
• Thunderbird

• Email Address: [email protected]
• Account Name: username
• Server Name: firstclass.wellesley.edu
• Incoming Mail, POP Server, or POP3: firstclass.wellesley.edu
• Outgoing Mail, SMTP Server, or SMTP: firstclass.wellesley.edu (or the address of your ISP's SMTP server if you are off-campus)

You may be able to modify the software's settings to leave messages in your FirstClass Mailbox, delete them from FirstClass after a certain number of days, or delete them from FirstClass when they are deleted locally. However, the instructions for doing this will differ for each type of software.