Configuring Alerts in SharePoint 2010

In this article we will see how to create an alert for a particular user subscribed for a document library.



Introduction:

SharePoint 2010 provides the capability to subscribe the content through a feature called "Alerts". Alerts can be subscribed for at the four different levels of list, document library, list item and a document. In this article we will be seeing how to create an alert for a particular user subscribed for a document library.

Create an alert for Document Library:

  • Click on the login credential which is visible in the top right corner; go to My Settings.

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  • Click on My Alerts.

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  • You can click on "Add Alert" to create a new alert.

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  • Choose a document library or list for which the alert should be subscribed.

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  • Click on Next.
  • Modify the properties according to your requirement.


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  • Click on Ok.
  • A new Alert is successfully added.

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Alternative method:
  • I am going to add an alert for the document library.
  • Go to "Shared Documents".
  • In the ribbon interface, Select Library Tools => Library => Alert Me

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  • Click on "Set alert on this library" to create a new alert.


Create an alert for Document:
  • I am going to add an alert for the document.
  • Go to "Shared Documents"; select the document for which the alert is to be set.
  • In the ribbon interface , Select Library Tools => Library => Alert Me

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  • Click on "Set alert on this document" to create a new alert for the document.
     

User Alerts:
  • Go to Site Actions => Site Settings => Site Administration =>User Alerts.

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  • Select the user from the drop down to show all the alerts created by that user and click on "Update".

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  • You will able to see all the alerts created by the user.
  • To delete a particular alert, select the alert and click on "Delete Selected Alerts".