Adding and managing contacts
Adding contacts in iNotes Sametime is just about as easy as adding them in any other version. When you click on the Person icon drop-down arrow, you see a menu that allows you to add a contact, a private group, or a public group to your contact list.
If you right-click on a name in the Sametime sidebar, you'll get a different menu of options allowing you to edit the person's nickname, start a chat, send an e-mail message, configure your display preferences, or even remove the person's name from your Sametime list.
Clicking on the option to add a person gives you a new browser window that allows you to either enter the name manually if you know it or to call up a directory listing so that you can choose a name. To choose a name from the directory list, click on the Name button.
The Name button brings up a directory dialog browser screen that is similar to what you've seen before. Enter the name of the person to search for and click Search. This returns a list of names that match your search criteria. Click the name that you want to add and click on the Select button to move it into the Recipients list. When your list is done, click on the OK button.
The name populates your original Add Contact window, and you click on OK to add it to your contact list permanently.
You can also add the person to the Sametime contact list by right-clicking on their name in your inbox. This will give you the dialog box and option to add them to the Sametime contact list.
One set of options revolve around how your Sametime sidebar panel will display information. If you click on the View option drop-down arrow, you will see a number of options that are designed to be turned on or off. To turn the option on, click the option and a checkmark will appear next to it. To turn it off, click it again and the checkmark will disappear.
Online Only shows you just the names of people who are signed on to Sametime at the present time. Leaving this turned off means that all your contacts will appear.
Groups A-Z and Contacts A-Z will alphabetize your Sametime groups and contacts within the groups. If you turn the option off, the names and groups will appear in the order in which they were added.
Short Names only show the contact's name without the full organizational information attached to it. The full name of the contact will appear if this option is deselected.