ARTICLE

Create a PDF/XPS Document in Access 2013

Posted by Richa Garg Articles | Office 2013 August 09, 2012
In this article I will explain how to create a PDF/XPS document using Access 2013.
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Introduction
 

Microsoft has provided new features for making PDF files from an Access file. In order to learn how that works use the steps provided here.
 
Step 1: First open Access 2013 and select "Blank database" in it and give the name of the access file that you want to create. In this I used "Application" as the name of the database and than click "Create".

access1.jpg
 
Step 2 : Now add a field to your database, like:

access2.jpg
 
Step 3 : You can also create a form for the data by clicking on Create->Form. When we do that, the form is opened like:

access3.jpg
 
 When we click on the next button at the bottom of this screen then the next record form is open like:

access4.jpg
 
 The next record is open like:

access5.jpg
 
 In this order we can open all the records in the form layout view.
 
Step 4 : Now go to the External Data menu and select PDF/XPS to make the PDF/XPS file; a dialog box is shown in which we give the name of the PDF file that we want to give and than click the Ok button.
 
Step 5 : Now our PDF file has been created that contains the records in the form layout view, such as:

access6.jpg
 
 If I make the data record in the first table that does not contain the form layout and then click on the PDF/XPS file then the PDF is created as:

access7.jpg
 
Summary : In this article I discussed how to make a PDF file using Access 2013.

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