Step By Step SSRS in 11 Hours: Hour 6

Introduction

In this article we will create drill-down reports in SSRS.

Contents

Drill-Down Report

Step 1

To add the dataset, right-click on "Shared Datasets" and click on "Add New Dataset".

Shared Datasets

Step 2

  • Provide an appropriate dataset name.
  • Select the data source.
  • Select the "Stored Procedure" radio button and provide a Stored Procedure name.

query

Step 3

To add the report, right-click on "Reports", select "Add" and click on "New Item".

New Item

Step 4

Select "Report" and provide the report a name.

Report

Step 5

To add the data source in report data, right-click on "Data Sources" and click on "Add Data Source".

Data Sources

Step 6

Provide the data source a name and select shared data source reference.

reference

Step 7

To add a dataset to the report data, right-click on "Datasets" and click on "Add Dataset".

Datasets image

Step 8

Provide the dataset a name and select shared dataset.

Provide dataset

Step 9

Right-click on the design surface then select "Insert" and click on "Table".

Table

Step 10

Set "Country Name" as the column header and map the "CountryName" field for that column.

Country Name

Step 11

In the same way set "State Row ID" as the column header and map the "StateRowID" field for that column.

State Row ID

Step 12

Set "State Name" as the column header and map the "StateName" field for that column.

State Name

Step 13

  • Now we need to create a parent, since we want to display state names by country name. Here the country will be the parent.

  • Right-click on "CountryName", select "Add Group" and click on "Parent Group".

CountryName

Step 14

Select the field that we want to make the parent, CountryName.

parent

Step 15

Now our report design is ready, the first column looks as in a parent and the rest their children.

report design

Step 16

  • Click on the "Preview" tab and we can see the country-wise list of states.

  • We need to change two things in the current report.

    • States should not be pre-loaded.

    • Country name should not be repeated with each row.
Preview

Step 17

In the "Row Groups" window, right-click on "(Details)" under "CountryName" and click on "Group Properties".

Row Groups

Step 18
  • Select "Visibility" in Group Properties.

  • Select the "Hide" radio button, in other words hide this column when the report is initially run.

  • Check the "Display can be toggled by this report item:" check box and select the field.
Visibility

Step 19

Select the country name column, right-click on it and click on "Delete Columns" so that the report has only one column with Country Name.

Delete Columns

Step 20

Our design is ready now.

Our design

Step 21

Click on the "Preview" tab and you have the first look of the report. It shows only the country list with a plus "+" sign.

country list

Step 22

To see the list of states, click on that plus symbol and we can see the list of states of that specific country.

particular country

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