Printing A PDF Report From Power BI

A new feature came out in Power BI last December to print a report in PDF format. This article walks through the process.

Power BI is a relatively new product in the field of BI and it is evolving. Each month there is a new update which makes the product more intuitive with more and more options over time. Last December one of the most awaited feature wasbecame available, i.e.,  the option to print reports in PDF format. This was one of the most awaited features and now that it is out, we will be learning about how to do it.

We will begin with the assumption that the reports are already in the dashboard in the Power BI portal. Now the next step is to have the charts and reports pinned on to the dashboard as per your requirement. Remember: The PDF will be in the same format as you put it on the Dashboard.

To print the PDF report, follow the following steps.

1. Pin and arrange the reports in the form that you wish to print.

2. Arrange the reports in the form that you wish to print.

3. On the top right corner there are three dots. Click there.

 

4. You will see this menu with three options.

 

5. Click on Print Dashboard.

6. Now you will get the following new window for various options to print the dashboard. You can directly print it through a printer. But for our purposes we will save the report in PDF format.

  

7. To save the report as a PDF, you will need to select Microsoft Print to PDF as a printer option.

8. You will also see options such as, page orientation, pages to print, scale of the report and header and footer. Select option as required.

9. Now click the Print Button.

10. A file explorer to save the file will appear. Select the desired path, input the file name and then save it.

11.
Your report is now saved in PDF format.

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