In Focus

Working With Promoted Link List In SharePoint

This article explains the Promoted Link List in details. It covers what Promoted link list is, how we can create a promoted link list, and how we can add items in Promoted Link list etc

This article is the 41st part of my SharePoint series. Here are my previous articles.

  1. Learn SharePoint In Series - Part One - Introduction
  2. Learn SharePoint In Series - Part Two - Web Application
  3. Learn SharePoint In Series - Part Three - Site Collections
  4. Learn SharePoint In Series - Part Four - Subsites
  5. Learn SharePoint In Series – Part Five – SharePoint Lists
  6. Learn SharePoint In Series - Part Six - Power Of Versioning
  7. Learn SharePoint In Series - Part Seven - Lists Advanced Settings
  8. Learn SharePoint In Series - Part Eight - Validation Settings in List Settings
  9. Learn SharePoint In Series - Part Nine - Audience Targeting
  10. Learn SharePoint In Series - Part Ten - Rating Settings
  11. Learn SharePoint In Series - Part Eleven - Form Settings in List Settings
  12. Learn SharePoint In Series - Part Twelve- Save list as a template in List Setting
  13. Learn SharePoint In Series - Part Thirteen- Permission Settings in List Settings
  14. Learn SharePoint In Series - Part Fourteen- Enterprise Metadata and Keywords
  15. Learn SharePoint In Series - Part Fifteen - Retention Policy Under Information Management
  16. Learn SharePoint In Series - Part Sixteen - RSS Settings in List Setting
  17. Learn SharePoint In Series - Part Seventeen - List Columns in SharePoint
  18. Learn SharePoint In Series - Part Eighteen - Multiple Lines Of Text Column Type in SharePoint
  19. Learn SharePoint In Series - Part Nineteen - Number and Choice Column Type in SharePoint
  20. Learn SharePoint In Series - Part Twenty - Currency and Yes No Column types in SharePoint
  21. Learn SharePoint In Series - Part Twenty One - Person or Group Column types in SharePoint
  22. Learn SharePoint In Series - Part Twenty-Two - Date and Time Column types in SharePoint
  23. Learn SharePoint In Series – Part Twenty-Three – Look Up Column Type in SharePoint
  24. Learn SharePoint In Series - Part Twenty Four - Hyperlink or Picture Column Types in SharePoint
  25. Learn SharePoint In Series -Part Twenty-Five - Calculated Column in SharePoint
  26. Learn SharePoint In Series - Part Twenty-Six - Task Outcomes and External Data Column Type in SharePoint
  27. Learn SharePoint In Series - Part Twenty-Seven - Introduction to Managed Metadata Column Types
  28. Learn SharePoint In Series - Part Twenty-Eight - Introduction to Site Columns
  29. Learn SharePoint In Series - Part Twenty Nine - Editing and Deleting Site Columns
  30. Learn SharePoint In Series - Part Thirty - Column Reordering in SharePoint
  31. Learn SharePoint In Series - Part Thirty-One - Indexing in SharePoint Lists and Libraries
  32. Learn SharePoint In Series - Part Thirty-Two - Introduction to SharePoint Views
  33. Learn SharePoint In Series - Part Thirty-Three - Creating a SharePoint List View
  34. Learn SharePoint In Series - Part Thirty-Four- Editing and Deleting a SharePoint List View
  35. Learn SharePoint In Series - Part Thirty-Five - Standard View and Datasheet View
  36. Learn SharePoint In Series - Part Thirty-Six - Gantt View in SharePoint
  37. Learn SharePoint In Series - Calendar View In SharePoint
  38. Learn SharePoint In Series - Contact List in SharePoint
  39. Learn SharePoint In Series - Announcement List in SharePoint
  40. Learn SharePoint In Series - Link Lists in SharePoint

In the previous article, we have seen SharePoint Link lists in details. In this article, we will explore SharePoint Promoted Link Lists in details and try to understand the importance of Promoted Link list and when we can use this. In this article, we will see the below points

  • What is Promoted Link List in SharePoint?
  • How to create Promoted Link lists?
  • Adding new link in Promoted Link List
  • Comparison of Link List and Promoted Link List.
  • Summary

What is Promoted Link list?

 
As we have seen in the previous article, SharePoint provides a list template to manage the links. In that, we were able to add the links and description and the link was displayed in a listing format.

But in most of the cases, we want to display an image and on clicking on image, the link should redirect. Or sometimes, we need to open the link to the new tab instead of the same tab. These features are missing in the Link List template.

Promoted Link List also does similar kinds of tasks that Link List does, but it has some advanced options. Promoted Links allow users to choose the behaviour of the link. In other words, a user can control which image should be displayed in the link and also, should the link open in the same tab as a dialog or in a new tab. These configurations are managed by the user in Promoted Links List.
 

How to create Promoted Link List?

 
In order to create a promoted link list, please follow the below-given steps.

Step 1

Open the Site Content page by clicking on the "Settings" icon and then clicking “Site Contents”.

Working With Promoted Link List In SharePoint 

Step 2

This will open the "Site Contents" page. Click on the “Add an app” icon from this screen.

Working With Promoted Link List In SharePoint

Step 3

Search for the promoted list in the search box and then click on the “Promoted List” icon link.

Working With Promoted Link List In SharePoint

Step 4

Then, enter the name for the Promoted Link list and hit the "Create" button.

Working With Promoted Link List In SharePoint

Step 5

Promoted link list will be created.

Working With Promoted Link List In SharePoint

Adding a new link to Promoted Link List

 
As we have seen that we can give an image to the link in a promoted link list, let’s see how. When you open the promoted link list for the first time, you will see the below screen.

Working With Promoted Link List In SharePoint
 
It means that you have to add a new link to see the View. Click on the “Items” tab in the ribbon and then click on “New Item”. Here, click on the “New Item” link as shown in the figure.

Working With Promoted Link List In SharePoint

When you click “New Item”, it will show the below form.

Working With Promoted Link List In SharePoint

Let’s understand each of the fields involved here.

  • TITLE: This column is used to assign a title to the link.
  • Background Image Location: Here, you can specify the image URL which you want to show as a link. For now, I have captured a live URL. What you can do is, you can download any image and upload that image to SharePoint document library or site assets folder and then, you can get the link to that image and provide in this column.
  • Description: This will be the description for the link.
  • Link Location: This is the actual link which will be opened when the icon is clicked.
  • Launch Behaviour: This was missing in Link list. This has 3 parameters.

    • In Page Navigation: It means it will open the given URL in the current window.
    • Dialog: It means it will open up the link in the current window but as a new dialog box.
    • New Tab: It means the link will be opened in a new tab.
  • ORDER: This will define the order of the promoted link to be displayed in the View.

Once we hit the “Save” button, the details entered will be saved and the default view will now look like below.

Working With Promoted Link List In SharePoint
 
Here, you can see that the image is displayed as a link and hovering this image will show the description text as shown in the given figure.

Working With Promoted Link List In SharePoint

Comparison between Link List and Promoted Link List

 
There are several points of comparison between Promoted Link List and Link List. Let’s check a few of them.
 
Link ListPromoted Link List
The default View is Grid layout.The default layout is Icon layout.
It does not allow us to display an image for the link.It allows us to configure the image icon for individual links.
It does not provide any control on the link opening behaviour. This will always open the new link in the current window.Here, we can configure whether the link should be opened in the same window, in a dialog, or in a new tab.
This does not provide any default ordering columns.This provides Order column to ensure that the links should be displayed in a configured order.

Summary

 
In this article, we have seen what Promoted link lists are and how we can use them to configure the user’s dashboard with links having image. We have also seen various options using which we can control the behaviour of the link opening.

In the next article, I will explain the discussion lists in SharePoint. If you have any query related to this article or SharePoint, please let me know in the comment section.