Creating a view in SharePoint lets you customize how information appears in a list or document library, so you can sort, filter, group, or display items in a format that best fits your needs.
1. Open the SharePoint List
Go to the SharePoint site → open the List where you want a view.
2. Open the View Menu
At the top right of the list, you will see the current view name (e.g., All items).
Click the dropdown:
👉 View options → Create new view
3. Choose the View Type
SharePoint gives you several options:
| View Type | Use Case |
|---|---|
| List | Standard row-by-row list |
| Compact List | Tighter spacing |
| Gallery | Card-style layout |
| Calendar | Display items based on dates |
| Board (Kanban) | Group by a column (status, phase, etc.) |
| Blank View (JSON) | Build a fully custom view |
Select the one that fits your needs.
4. Configure the View
After choosing the view type and edit the open the view
#Set up configure:
✔ Columns to show
Check/uncheck columns.
✔ Sort
Sort by one or two fields.
✔ Filter
Filter items, for example:
Status = CompletedCreated by is me
✔ Group by
Group items by category, status, priority, etc.
✔ Item limit
Choose how many items to show.
5. Name and Save the View
Give your view a name, then choose:
Save view as public (everyone can use it)
Save as private (only you see it)
Click Save.
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