How To Notify A User Of Newly Submitted Microsoft Forms Response Via Email

This article helps you to learn how to send an email when a new response is submitted in Microsoft Forms, using Microsoft Flow.

Microsoft Flow

Microsoft Flow is a cloud-based service. It allows us to react to an event in one and do something with the data from that event into another service. It makes it practical and simple for line-of-business. The users can build workflows that automatically do some business tasks and processes across applications and services.

It helps us to monitor all our workflow with the help of a great cloud solution called “Microsoft Flow”. Before reading this article, please go through some important articles mentioned below.

Connect Microsoft Forms with Office 365

 

Here, we are building a flow that can send an Email to the user whenever a new response is submitted in Microsoft Forms.

 Microsoft Forms

With Microsoft Forms, you can create surveys, quizzes, and polls, and easily see results as they come in. When you create a quiz or form, you can invite others to respond to it using any web browser, even on mobile devices. As the results are submitted, you can use built-in analytics to evaluate the responses. Form data, such as quiz results, can be easily exported to Excel for additional analysis or grading. Log in to Microsoft Forms from here.

Office 365

Office 365 is the brand name Microsoft uses for a group of subscriptions that provide productivity software and related services. For business users, Office 365 also offers service subscriptions for e-mail and social networking services through hosted versions of Exchange Server, Skype for Business Server, SharePoint, and Office Online, integration with Yammer. Login here.

How to create a Microsoft Flow for sending notification from Microsoft Forms to Office 365

Prerequisites
  • Microsoft Account – Corporate ID.
  • Microsoft Form Account.
  • Office 365 Account.

Follow the below steps to build a Flow using a template.

Step 1

Create the Microsoft Forms

Login to the Microsoft Forms - https://forms.office.com/

Create a form by choosing the "Add Forms" option.

Now, create the Forms by adding questions.

After completing the form, we have to create the link to the form. So, we choose "Share". In that, we choose "Anyone with the link can respond" link.

Now, just copy the link.



Paste the link into the browser to fill up the form and share the link with the users.

Step 2

Login to the Microsoft Flow

Login to www.flow.microsoft.com

Here is the dashboard.

Step 3 - Search the Template

Choose the Templates menu from the menu bar.

Search Microsoft Forms in the search bar and choose "Email notification for Survey responses" Template.

Now, click on the "Use this template" option.

Step 4

Sign in to Microsoft Forms and give permission to access your account.

Step 5

Sign into Office 365 and give it permission to access your accounts.

Now, both are connected to the flow. Choose "Create Flow".

Step 6 - Create the Flow

Next, let us configure Microsoft Forms and Office 365.

 

  • We have to choose the list of responses in the output form.
  • Choose the Form ID in which the response is taken.
  • Choose the Office 365 mail to send that response.

 

 

Choose "To", "Subject", and "Body" texts.

The final flow should be like this. Click on the "Save Flow" images.

The Flow is created.

Output

Fill up the Microsoft Forms and submit.

The Form is saved.

Now, the notification is sent to the Office 365 Mail.

The history of flow.

Summary

I hope you understood how to send the notification Email to the user when a new response is submitted in Microsoft Forms. Stay tuned for more flow articles.