How To Share A Power BI Report

Introduction 

 
Sharing a Power BI report means giving access to people of organization and outside people. The way to share a report is very easy in Power BI. If you share your report with people within the organization, they can further share with others in same organization if you allow them. However, if you share your report with the people outside the organization, they can't share it with others.
 
People can share, view and interact with the report with whom you share your report but they cannot edit the report. They can see the same data of the report and get access to all fundamental data-set except RLS (Row-level Security) is applied to the underlying dataset.
 
How To Share Power BI Report 
 
Sharing a report using Power BI Desktop is different with Power BI services. First, we will see how to publish our report if we are using power bi desktop. Once you publish your report, it will be shared on Power BI services by default.
 

Share Your Report in Power BI Desktop

 
If you have any .pbix file or Power BI report in your system, then go to ‘File’ tab and open the already existing PBI report. If you do not have any report then you can create your own report. You can see my previous articles to know ‘how to create report’.
 
How To Share Power BI Report 
 
Click on the selected report and open it. Now at the ‘Home’ tab, you can see the ‘Share’ section. Here, you can get ‘Publish’ button to share report. Remember, if you want to publish your report, you must login with your email address. Without logging in, you can not publish this report on Power BI Services.
 
How To Share Power BI Report
 
How To Share Power BI Report 
 
Choose the destination as ‘My workspace’ and click on select. Your report has been successfully published.
 
How To Share Power BI Report 
 
Click on Open link to see your report. Once you click on this link you will be redirected to the Power BI services. You must login with the same account on Power BI Services.
 
How To Share Power BI Report 
 

Share Report from Power BI Services

 
While you open your report in Power BI services you can see the share button. In this drop-down menu (Share) you get multiple options to share your report. See the below image:
 
How To Share Power BI Report 
 
Share Report
 
First, I am going to introduce you to the first option i.e. share ‘Report’. Once you click on ‘Report’ option a new window will be opened as a Share Report.
 
How To Share Power BI Report 
 
Here, you can allow users by providing their email address to see report. Also, select all checkboxes shown in above image and yellow in color. You can share your report outside the organization and with multiple users at a time.
 
How To Share Power BI Report 
 
Provide the email address and click on ‘Share’. Your report will successfully share with people.
 
How To Share Power BI Report 
 
Generate a QR Code
 
This is another way to share the report. Click on this option and a QR code will be generated. You can scan it from a mobile device to access this report directly.
 
How To Share Power BI Report 
 
Embed Report
 
Here you get three options:
  1. Sharepoint Online

    How To Share Power BI Report

  2. Website or Portal

    How To Share Power BI Report

  3. Publish to web (Public)
To do so, you need to have permission from the Admin.
 

Summary

 
These are simple steps to share a report in Power BI. Thanks for reading.