How To Zip a File or Folder In Windows 10

Introduction

 
A quality feature in the Windows family is to zip (compress) a file or folder by using the in-built tool. We can also use this feature in Windows 10 to zip (compress) a file or folder as well.
 
The first thing you need to know for this tutorial is what an archive file is. For easy portability and storage, archive files are used to gather multiple files into a single file, or it compresses large-sized files into smaller-sized files, which take up less space. Zip, Rar, and Apk are some formats of Archive files.
 
You should also know about Zip and Rar files. A ZIP file is used to compress one or more files or folders simultaneously and is an archive file format that supports lossless data compression. As per Wikipedia, "The .ZIP file format was designed by Phil Katz of PKWARE and Gary Conway of Infinity Design Concepts. This format was originally created in 1989 and was first implemented in PKWARE, Inc.'s PKZIP utility, as a replacement for the previous ARC compression format by Thom Henderson". There are many different ways to compress files or folders inside a zip. In ZIP, each file is stored separately and various methods are used to compress it. Because files in a zip archive are compressed individually, it is possible to add them or add new ones, without applying compression or decomposition to the entire archive.
 
RAR is a proprietary archive file format that supports data compression and file spanning. RAR files require third-party software to create, open, and extract archive content, via WinRAR. As per Wikipedia, "It was developed by a Russian software engineer, Eugene Roshal (the name RAR stands for Roshal Archive) and the RAR software is licensed by win.rar GmbH".
 
Difference between the Zip and Rar format.
  • Basics
    ZIP is a free and open standard archive file format that supports lossless data compression, while RAR is a proprietary archive file format for lossless data compression that is not free and requires a third-party tool called WinRAR.
  • Extensions
    Zip files generally use the file extension .zip while filename extensions used by RAR are .rar
  • Security
    ZIP supports a password-based symmetric encryption system, while RAR provides no password-based security.
  • Proprietary Software
    To create, open, and extract the contents of the RAR file, a third-party software tool called WinRAR is required whereas Zip is a widely used format, supported by various commercial and open-source tools.
  • Advantages
    The zip format is a much more popular format than the RAR format among users and is still the most commonly used archive type, still accounting for a significant number of archive (compressed) files on the Internet.
If you are facing problems when sending large size files or large numbers of files via email or any other online platform (such as Microsoft Team, Skype, or WhatsApp), zip those files. Larger files occupy a lot of space and cannot be easily shared on any online platform. Zipping files can be a better option that compress large files in the smallest space and saves space and also allows you to combine multiple files into one.
 
This tutorial will show you various ways on, how to zip or unzip files or folders in Windows 10.
 

How To Compress (Zip) Files or Folders

 
Method 1. Using File Explorer
 
To zip a single file or folder that you want, follow the instructions below to proceed.
 
Step 1
 
Open the File Explorer. (User can also press the "Window + E" key to open the File Explorer).
 
Step 2
 
Navigate to the file or folder that you want to compress (zip).
 
navigate
 
Step 3
 
A) If you want to zip (compress) a single file or folder, right-click on it and then, select Send to > Compressed (zipped) folder option.
 
for single file
 
B) If the user wants to zip multiple files or folders, then select them all, right-click on them and then select Send to > Compressed (zipped) folder option.
 
multiple files
 
Note 
Alternatively, you can select all files and folders that you want to zip and then, click on the "Zip" button under the "Share" tab to compress (zip) them.
 
alternate method to zip
 
Method 2. Zip Multiple Files or Folders
 
If you want to zip multiple files and folders simultaneously, then follow the instructions below to proceed.
 
Step 1
 
Navigate to the files or folders that you want to zip (compress).
 
navigate
 
Step 2
 
Create a "New Folder" here and give a unique name to it.
 
Create a New Folder here
 
Step 3
 
Move all the files and folders that you want to zip into the newly created folder.
 
Move all the files and folders
 
Step 4
 
Right-click on the newly created folder and select Send to > Compressed (zipped) folder option.
 
compress it
 
Step 5
 
Type a unique name for the newly created compressed (zipped) folder.
 
give a uninque name for it
 

How To View a Zip Folder's Content

 
If you are confused about what you have zipped with the files, or if you want to add more files to an already zipped folder, don't worry, you have a way to view and modify the zipped folder. The zip folder will open like a normal folder and you can see the files or folders inside it.
 
view zip content
 
If you want to add some more files to it, you can add more files to it by drag and drop. If you want to delete a file, you can do so. If you want to extract it, you can simply click on the "Extract All" button under the extract tab, then "Extract Compressed Folder" Wizard will appear on the screen, then choose the desired location to extract it and click on the "Extract" button.
 

How To Extract (UnZip) Files or Folders

 
To extract or unzip files or folders that you want, follow the instruction below to proceed.
 
Method 1. Extract all or single File or Folder
 
To extract all the files or folders from a zipped folder, follow the instruction below to proceed.
 
Step 1
 
Navigate to the zipped folder from where you want to extract all or single file, then double-click on it.
 
Step 2
 
Select the files or folders that you want to extract.
 
Step 3
 
Simply "Copy" it and "Paste" on your desired location.
 
Method 2. Extract all the files or folders
  
Step 1
 
Navigate to the zipped folder from where you want to extract all the files or folders.
 
Step 2
 
Right-click on it and click on the "Extract files" option.
 
click on the extract option
 
Step 3
 
"Extraction path and options" window will appear on the screen. Now, choose the destination folder where you want to extract all the files and click on the "OK" button.
 
choose a location
 
Congrats! You have successfully extracted or unzipped your folder. (Please note that this process will occur when you have WinRAR software in your system).
 

Conclusion

 
By following any of the above methods, you can zip or unzip files and folders in Windows 10.
 
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