Microsoft Teams Live Event

Introduction

 
Team Live Events is an extension of Teams meetings, enabling users to broadcast video and meeting content to a large online audience. These are meant for one-to-many communications where the host of the event is leading the interactions and audience participation is primarily to view the content shared by the host.
 

Live Event Types

  1. Teams – Plug in your laptop and go
    Produce the live event using Teams, a lightweight option to create the event and invite presenters and panelists to participate on their own devices.

  2. An External App or device – Professional camera and sound setup
    Produce the live event using an external hardware or software encoder via Microsoft Stream.
Use this option if you already have a production setup (for example, media mixers) that supports streaming to an RTMP service. This method is typically used in auditorium events, such as town halls, where a stream from a media mixer is broadcast to the audience.
 

Who can create a live event?

 
To be able to create a live event, a person needs to have the following things. Your IT admin can provide more information.
  • An Office 365 Enterprise E1, E3, or E5 license or an Office 365 A3 or A5 license.
  • Permission to create live events in Microsoft Teams admin center.
  • Permission to create live events in Microsoft Stream (for events produced using an external broadcasting app or device).
  • Full team membership in the org (can’t be a guest or from another org).
  • Private meeting scheduling, screen sharing, and IP video-sharing turned on in the Team meeting policy.
Teams Meeting Policy Required Configuration:
  • Private meeting scheduling in Teams enabled (The TeamsMeetingPolicy -AllowPrivateMeetingScheduling parameter = True).
  • Video sharing enabled in Teams meetings (The TeamsMeetingPolicy -AllowIPVideo parameter = True).
  • Screen sharing enabled in Teams meetings (The TeamsMeetingPolicy -ScreenSharingMode parameter = EntireScreen).
  • Live event scheduling in Teams enabled (The TeamsMeetingBroadcastPolicy -AllowBroadcastScheduling parameter = True).
  • Permissions to create live events in Stream (for an external app or device production).

Who can attend live events?

 
Public events
 
If an event is public, anyone who has the link can attend without logging in.
 
Private events
 
If attendance is restricted to your org or to specific people and groups, attendees will need to log in to join.
 
If the event is produced in Teams, they'll need a license that includes Teams. If it's produced externally, they'll need one that includes Microsoft Stream.
 
Note
Attendees need to enable third-party cookies in their browsers to watch a live event.
 

Event group roles

 
Live events in Teams empowers multiple roles (organizer, producer, presenter, and attendee) to successfully broadcast and participate in an event.
 
Organizer
 
Schedules a live event and ensures the event is set up with the right permissions for attendees and the event group, who will manage the event.
  • · Creates a live event.
  • · Sets attendee permissions.
  • · Selects the production method.
  • · Configures event options (for example, the moderated Q&A)
  • · Invites attendees.
  • · Selects event group members.
  • · Manages reports generated after the event is over.
Producer
 
As a host, makes sure attendees have a great viewing experience by controlling the live event stream.
  • · Starts and stops the live event.
  • · Shares own video.
  • · Share participant video.
  • · Shares active desktop or window.
  • · Selects layouts.
Presenter
 
Presents audio, video, or a screen to the live event, or moderates Q&A.
 
Note
Presenters can only share audio, video, or a screen (desktop or window) in live events produced in Teams.
 
Attendee
 
A viewer watches the event live or on-demand, using DVR controls, either anonymously or authenticated. They can participate in Q&A.
 

Other Requirements

 
Network
 
Do all your locations have internet access (so they can connect to Office 365)? At minimum, in addition to normal web traffic, make sure you've opened the following, for all locations, for media in Teams,
 
Ports UDP ports 3478 through 3481
IP addresses 13.107.64.0/18, 52.112.0.0/14, and 52.120.0.0/14
 
Domain
 
A Public Domain should be verified in Office 365
 
Services
 
Exchange Online & SharePoint Online Services should be enabled.
 

To Enable Live Events produced with external app or device

  1. Enable Microsoft Stream for users in your organization. Stream is available as part of eligible Office 365 subscriptions or as a standalone service. Stream isn't included in Business Essentials or Business Premium plans. Click Here for Stream License Details
  2. Ensure users have live event creation permission in Stream.
  3. Ensure live event organizers have consented to the company policy set by Stream admin. (Optional)

Summary 

 
Teams delivers chat-based collaboration, calling, meetings, and live events so that you can expand the audience of your meetings. Teams live events is an extension of Teams meetings, enabling users to broadcast video and meeting content to a large online audience. These are meant for one-to-many communications where the host of the event is leading the interactions and audience participation is primarily to view the content shared by the host.