How to Schedule a Recurring Teams Message for Internal Status Updates Using Power Automate

Keeping your internal teams updated consistently is essential. Whether it’s about project status, weekly goals, compliance reminders, or team motivation messages, manual follow-ups can be inefficient and inconsistent.

Let’s walk through a practical business case using Microsoft Power Automate and Microsoft Teams, where we schedule a recurring message that gets posted in a group chat at a fixed time every few weeks. The example is simple but powerful and can be easily adapted for real-world usage across different departments like HR, IT, or Project Management.

Step 1. Set Up Recurrence Trigger

The first step in your flow is a Recurrence trigger. And fill out parameters like this image.

This tells Power Automate how often the flow should run.

• Interval: 2
• Frequency: Weekly
• Day: Monday
• Time: 10:00 AM
• Time zone: (UTC+05:30) Chennai, Kolkata, Mumbai, New Delhi

This configuration means that every 2 weeks, at 10:00 AM IST on a Monday, the flow will initiate. It’s ideal for scheduling periodic events like strategy reminders, reviews, or compliance messages.

Step 2. Post a Message in Teams

Next, we add the "Post message in a chat or channel" action to send the message to Microsoft Teams.

Here’s how it’s configured.

• Post as: Flow bot
• Post in: Group chat
• Group chat name: Internal Status Updates
• Message: "Recurring message"

In a real scenario, your message might be something like,

Reminder

• It's time to begin the next planning cycle.
• Please start gathering updates from your departments and be ready for the review meeting scheduled in 2 weeks.

PMO Team

This message is sent automatically; no manual intervention is required. It appears to team members as if posted by the Flow Bot, ensuring visibility and formality.

Testing

Let’s test using the manual and see if the flow is working or not, and it worked.

We got a message in Microsoft Teams.

Conclusion

Automating recurring messages in Microsoft Teams using Power Automate can streamline your internal communication and remove unnecessary manual effort. Whether you're sending reminders, alerts, or morale boosters, flows like these can improve accountability and consistency across your organization.

If you’d like to set up a similar flow or customize it for your department, feel free to reach out. We can help you design and deploy the right automation for your business needs.