To show Previously approved document when document Rejected

Mounika Reddy

I'm facing some issue in sharepoint Document library in O365 environment. I need to show the previously approved document when document is rejeceted after editing and sent for approval.

Below is the flow:

when user uploads a new document ,other users will not see this document since it does not have any approved versions.Now approver user approves the document, then the document will be visible to all the users.
let say a user edit the document , add some text, save it , then the document status will be pending.
and all users will still see the last approved version, which sound valid.
then approver user approve the document , so the pending modification will be visible to all users.. so far everything is working well.
But Issue is when approver user rejects the document, the last approved version document is not visible to user.why rejecting an approved document will hide it completely from all users?

Is there any work around to show Previously approved document in the view when document is rejected for the 2nd time?

4 Replies

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Nanddeep Nachan8y ago
From version history, get the view url of document and present it to user.
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Mounika Reddy8y ago
I dont want to see the document vesion from version history , instead i want to show the user the document which was previously approved in the VIEW when it is rejected.
0
Nanddeep Nachan8y ago
You can see the versions from Version history of document.
https://support.office.com/en-us/article/view-the-version-history-of-an-item-or-file-in-a-list-or-library-53262060-5092-424d-a50b-c798b0ec32b1
+1
Mounika Reddy8y ago
Can any one has Idea / workaround how to get previously approved documents when document is rejected in further approval process?
+1