What are SharePoint Alerts?
It is an email notification or SMS that can be sent from SharePoint when someone changes the page, list, and libraries.
- Alert is one of the best out-of-the-box features in SharePoint online.
- This is very useful to track the pages, Lists, document libraries
- Alerts can be used for different business scenarios
Let me share the steps here to create and manage the alerts in SharePoint.
Steps to create an alert
In this example, I am going to create an alert for home page.
Follow the below steps to create an Alert.
Step 1
Open your SharePoint site.
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Step 2
Then, click the page tab on the SharePoint site.
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Step 3
On the top ribbon, you can see the "Alert me" button, just click it.
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Step 4
When you click on the “Alert Me” button, you get an option to “SET AN ALERT ON THIS PAGE” (create new alert) and “MANAGE MY ALERTS” as shown below.
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Step 5
Click the “Set an alert on this page” to create a new alert. When you click on that, it will show a popup as shown below.
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Step 6
In the pop up window, you need to provide the below properties to create a new alert.
- Alert Title
Enter the title for this alert. This is included in the subject of the notification sent for this alert.
- Send Alerts to
You can enter user names or e-mail addresses. Separate them with semicolons.
- Delivery method (Either email or SMS)
Specify how you want the alerts delivered.
- Send me an Alert when?
Specify whether to filter alerts based on specific criteria. You may also restrict your alerts to only include items that show in a particular view.
- When to send alerts
Specify how frequently you want to be alerted (mobile alert is only available for immediate sending).
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Step 7
Once you provide all the required information,click "OK" to save the alert.
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Finally, your alert will be created successfully. Whenever you or someone makes any changes on the page, the configured email address will get email with subject of Alert title.
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Steps to Manage the Alert
We have seen how to create a new alert. Now, let me share the steps to manage the alerts for the page.
Step 1
Follow the Above first 4 same steps for manage the alerts.
Step 2
Then, click the “Manage My Alerts” option to change the previously created alerts. When you click on that, it will take you to the My Alerts page.
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Step 3
Click on the alert which you want to edit.
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Step 4
Then, you can edit the alert details based on your requirement. Here, I am changing the Alert Title (Subject) and when to send Alerts.
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Step 5
Click “OK” to save the alert changes.
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Finally, your changes will be reflected on the "My Alert on this site" page.
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Summary
In this article, we explored how to create alerts and manage the alert for particular pages in SharePoint online.