Create SharePoint List Workflow Using Designer

In this article, I would like to share the steps to create list workflow in SharePoint online using SharePoint designer

Introduction to Designer Workflows

  • SharePoint Designer is one of the best tools to create the workflows.
  • A lot of activities, actions, and conditions are available in Designer. We can create rules that associate conditions and actions with items in SharePoint List and Libraries.
  • We can use the workflow for the business process and approval process.

Below are the workflow start options for SharePoint List & Libraries:

  • Allow workflow to be manually started
  • Start workflow automatically when an item is created.
  • Start workflow automatically when an item is changed

Steps to create a Designer Workflow for List

Follow the below-listed steps to create the list workflow.

Note

Make sure that you have installed the SP designer on your machine.

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Step 1

Open the SharePoint Designer.

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Step 2

Then, click on the “Open Site” option from SP Designer.

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Step 3

Provide the URL in the "site name" text box, as shown below.

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Step 4

Click on the “Open” button. It will prompt you to the credential page. Provide the site credentials and click “Sign In” button. The site will open in Designer.

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Step 5

Then, click on the “List Work Flows” from the top navigation. It will show the SharePoint List.

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Step 6

Select the list where you want to associate the list workflow. I’ve selected the “Sample List” for demo purposes.

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Step 7

On selecting the list, it will prompt the pop-up as shown below. Provide the list workflow name, description, and select the Platform type and click the “OK” button.

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Step 8

Wait a while until the list workflow is created. Once it is created, you can see the workflow screen like below.

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Step 9

Then, add your action as per the requirement. Given below are the actions available in workflows.

 

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Conditions

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For the demo purpose, I’ve added the log.

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Step 10

Save the workflow and publish it. If there is an error in your workflow, you can’t publish the workflow.

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Step 11

You can configure the workflow settings also. Just go to the “Workflow Settings” from the top ribbon bar and select when the workflow has to start.

After the changes are done, save the workflow and publish it.

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Finally, the workflow has been created successfully.

Step 12

Go to the list from your SharePoint site and select the workflow settings from the top ribbon to see the created workflow.

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Step 12

Add the item to the list and your workflow will be triggered.

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Finally, you can see the workflow log as shown below.

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Summary

In this article, we have explored how to create SharePoint list workflow using Designer.