How To Deploy Power App List Form From One Tenant To Another Tenant

Introduction

 

In this article, we will learn how we can deploy the Power App list form (Not canvas app) from one tenant to another tenant. For the canvas app, we just need export and import, but for list forms, only export-import will not work. We need to perform some other steps as well.

 

Pre-requisites

• List's display name and list name in URL must be the same in source and destination site.
• Column names must be the same in the source and destination list.

How to export Power App list form

 

Follow the below steps to set up the Power App list form from one tenant’s list to another tenant’s list.

 

Step 1

 

Go to your source site collection where the Power App form is set up and go to your customized Power App list form and click on the file menu.

 

 

Step 2

 

Now select the Save option from the left navigation and click on See all versions.

 

 

Step 3

 

On clicking See all versions, it will open a new tab in the browser and list all versions of your Power App list form. Now click on Export package.

 

 

Step 4

 

On clicking Export package, it will open another page and ask for the name and description to export the power app form. Here type the Name and Description.

 

 

Step 5

 

Now in a Review Package Content section, click on Update. On clicking, it will open a panel on the right side. Select Create as new radio button and click on the Save button.

 

 

Step 6

 

Now click on Export button, on clicking the Export button it will export the power app form and download the zip file.

 

 

Now we will use this downloaded zip file in another tenant.

 

How to Import Power App list form

 

Step 1

 

Extract the exported zip file of the power app form.

 

Step 2

 

In this extracted folder, you will find a folder named Microsoft.PowerApps as shown in the below picture.

 

 

Step 3

 

Go to \Microsoft.PowerApps\apps\{some random id} and you will find a JSON file there in the folder. Now, open that JSON file in Notepad++.

 

Step 4

 

Change the value of "siteId":"https://{tenant name}.sharepoint.com/sites/{site collection name}" with the site URL where you have setup the related list.

 

Step 5

 

Change the value of "listUrl":"https://{tenant name}.sharepoint.com/sites/{site collection name}/Lists/{List Name}/AllItems.aspx" with the URL of the list.

 

 

Step 6

 

Change the value of "listId":"******-****-****-****-*******" with the id of the list in your site collection. To get the listId, navigate to the list and open the list settings as shown in the below picture. From the URL of the list settings, you can get the listId of that particular list. Example,

 

https://{tenant name}.sharepoint.com/sites/{site collection name}/_layouts/15/listedit.aspx?List=%7B20aaf622-2dm1-62a8-aaba-387b4c4cd76f%7D

 

 

Step 7

 

Save the changes in the JSON file.

 

Step 8

 

Replace the JSON file in the zip folder with the modified JSON file.

 

Step 9

 

Now go to here and select Apps from the left navigation bar and click on the Import canvas app.

 

 

Step 10

 

Click on Upload and select the ZIP file with the modified JSON file inside.

 

 

Step 11

 

Once the zip package is uploaded click on Create as new.

 

 

Step 12

 

On clicking Create as new, it will open a panel on right side. Here type the Resource name and click on Save button.

 

 

Step 13

 

Now click on Import button from the bottom right.

 

 

Step 14

 

Once the import completes you will be automatically redirected to a page that outlines that the import operation was successful and click on Open app as shown in the below picture.

 

 

Step 15

 

The app will ask for the permissions and allow the permissions.

 

Step 16

 

After allowing the permissions, the form will open. Refresh the source list from data source (Data Sources > Select "..." > Refresh) as shown in the below picture.

 

 

Step 17

 

Select the File menu (on the left edge), as shown in the below picture.

 

 

Step 18

 

Now save and publish the app as shown in the below pictures.

 

 

 

Step 19

 

Now go back by clicking on the back arrow from the left navigation bar and select Back to SharePoint as shown in the below screenshot.

 

 

Step 20

 

On clicking Back to SharePoint, it will redirect back to the list. Now again open the Power Apps Studio by clicking on Customize forms as shown in the below picture. 

Step 21

 

If the errors are still there, delete the data sources from Data Sources > Select "..." > Remove.

 

 

Step 22

 

To add the data source, from the same section select the SharePoint Connection.

 

 

Step 23

 

Now select the URL of the site on which you have setup the list from recent sites or enter the URL of the list as shown in the below picture and a popup will open to select the list. After selecting the particular SharePoint list click on Connect.

 

 

Step 24

 

Now perform steps 17, 18 and 19 for saving the app and publishing it to SharePoint. Now the PowerApps form has been successfully deployed and you can verify the form by creating a new item in this list using the new item form.

 

Step 25

 

Click on New for creating a new item in the list and verify the PowerApps form.

 

Summary

 

That is how we can deploy Power App list form from one tenant’s list to other tenant’s list. Hope this article will be helpful!