SharePoint 2013 - Important SQL Queries On SharePoint Content Databases

Since it is not recommended to undergo direct execution of SQL Queries on SharePoint content database, I would strictly recommend you to first go through one of my earlier articles “Executing Direct SQL Queries on SharePoint Content Databases: Is it a good idea???” talking about the recommended practices and consequences of direct execution.

With the assumption that you are already aware of the consequences of executing the direct SQL queries on SharePoint content databases, I would like to present the following important queries that can be used to retrieve SharePoint Vitals directly from the content databases, which would otherwise be very difficult to get from SharePoint Programming APIs.

These queries are tested with SharePoint 2013 and a few of them might not work with the earlier versions of SharePoint due to changes in database schema.

Returns Total Number of Site Collections in a Web Application

Query

SELECT COUNT(*) AS ‘TOTAL SITE COLLECTION’ FROM SITES

Output

Returns Root Site Title for each Site Collection available in WebApplication

Query

SELECT TITLE AS ‘ROOT WEB TITLE’, SITES.ROOTWEBID, SITES.ID AS ‘SITE COLLECTION ID’ FROM WEBS INNER JOIN SITES ON WEBS.ID = SITES.ROOTWEBID

Output

Returns Total Web Sites in Web Application

Query

SELECT COUNT(*) As “Webs Count” FROM WEBS

Output

Returns Site Title and Site Id

Query

SELECT TITLE AS ‘SITE TITLE’,FULLURL, SITEID AS ‘SITE COLLECTION ID’ FROM WEBS ORDER BY SITEID

Output

Returns Total number of Web Sites under each Site Collection

Query

SELECT SITEID, COUNT(*) AS ‘TOTAL SUB SITES’ FROM WEBS INNER JOIN SITES ON SITES.ID = WEBS.SITEID GROUP BY SITEID

Output

Returns total number of Websites under each Site Collection for ‘Doc Lib’ and ‘Form Lib’

Query

SELECT
“TEMPLATE TYPE” = CASE WHEN [LISTS].[TP_SERVERTEMPLATE] = 101 THEN ‘DOC LIB’ WHEN [LISTS].[TP_SERVERTEMPLATE] = 115 THEN ‘FORM LIB’ ELSE ‘UNKNOWN’ END,
“LIST URL” = ‘http :// win - etmg052h5r / ’;
+ CASE WHEN [WEBS].[FULLURL] = ” THEN [WEBS].[FULLURL] + [LISTS].[TP_TITLE] ELSE [WEBS].[FULLURL] + ‘ / ’ + [LISTS].[TP_TITLE] END,
“TEMPLATE URL” = ‘http :// win - etmg052h5r / ’;
+ [DOCS].[DIRNAME] + ‘ / ’ + [DOCS].[LEAFNAME]
FROM
[LISTS]
LEFT OUTER JOIN [DOCS] ON [LISTS].[TP_TEMPLATE] = [DOCS].[ID],
[WEBS]
WHERE
(
[LISTS].[TP_SERVERTEMPLATE] = 101
OR [LISTS].[TP_SERVERTEMPLATE] = 115
)
AND [LISTS].[TP_WEBID] = [WEBS].[ID]
ORDER BY
“LIST URL”

Output

Returns count of documents from site collection

Query

SELECT SUM(ITEMCOUNT) AS [TOTAL ITEM] FROM LISTS INNER JOIN WEBS ON LISTS.TP_WEBID = WEBS.ID INNER JOIN ALLLISTSAUX ON LISTS.TP_ID = ALLLISTSAUX.LISTID WHERE TP_SERVERTEMPLATE = 101

Output

Returns items count for each Document Library (101)

Query

SELECT
CASE WHEN WEBS.FULLURL = ” THEN ‘PORTAL SITE’ ELSE WEBS.FULLURL END AS [SITE RELATIVE URL],
WEBS.TITLE AS [SITE TITLE],
LISTS.TP_TITLE AS TITLE,
TP_DESCRIPTION AS DESCRIPTION,
ITEMCOUNT AS [TOTAL ITEM]
FROM
LISTS
INNER JOIN WEBS ON LISTS.TP_WEBID = WEBS.ID
INNER JOIN ALLLISTSAUX ON LISTS.TP_ID = ALLLISTSAUX.LISTID
WHERE
TP_SERVERTEMPLATE = 101
ORDER BY
[SITE RELATIVE URL]

Output

Returns all the top level site collections

Query

SELECT SiteId AS SiteGuid, Id AS WebGuid, FullUrl AS Url, Title, Author, TimeCreated FROM dbo.Webs WHERE (ParentWebId IS NULL)

Output

Returns all the child sites in a site collection

Query

SELECT SiteId AS SiteGuid, Id AS WebGuid, FullUrl AS Url, Title, Author, TimeCreated FROM dbo.Webs WHERE (NOT (ParentWebId IS NULL))

Output

Returns all SharePoint groups in a site collection

Query

SELECT dbo.Webs.SiteId, dbo.Webs.Id, dbo.Webs.FullUrl, dbo.Webs.Title, dbo.Groups.ID AS Expr1,dbo.Groups.Title AS Expr2, dbo.Groups.Description FROM dbo.Groups INNER JOIN dbo.Webs ON dbo.Groups.SiteId = dbo.Webs.SiteId

Output

Returns all the users in a site collection

Query

SELECT
dbo.Webs.SiteId,
dbo.Webs.Id,
dbo.Webs.FullUrl,
dbo.Webs.Title,
bo.UserInfo.tp_ID,
dbo.UserInfo.tp_DomainGroup,
dbo.UserInfo.tp_SiteAdmin,
dbo.UserInfo.tp_Title,
dbo.UserInfo.tp_Email
FROM
dbo.UserInfo
INNER JOIN dbo.Webs ON dbo.UserInfo.tp_SiteID = dbo.Webs.SiteId

Output

Returns all the members of SharePoint groups

Query

SELECT
dbo.Groups.ID,
dbo.Groups.Title,
dbo.UserInfo.tp_Title,
dbo.UserInfo.tp_Login
FROM
dbo.GroupMembership
INNER JOIN dbo.Groups ON dbo.GroupMembership.SiteId = dbo.Groups.SiteId
INNER JOIN dbo.UserInfo ON dbo.GroupMembership.MemberId = dbo.UserInfo.tp_ID

Output

Returns all the sites where a specific feature is activated

Query

SELECT
dbo.Webs.Id AS WebGuid,
dbo.Webs.Title AS WebTitle,
dbo.Webs.FullUrl AS WebUrl,
dbo.Features.FeatureId,
dbo.Features.TimeActivated
FROM
dbo.Features
INNER JOIN dbo.Webs ON dbo.Features.SiteId = dbo.Webs.SiteId
AND dbo.Features.WebId = dbo.Webs.Id
WHERE
(
dbo.Features.FeatureId = ’00BFEA71 - D1CE - 42de - 9C63 - A44004CE0104′
)

Output

Returns all the users assigned to the roles

Query

SELECT
dbo.Webs.Id,
dbo.Webs.Title,
dbo.Webs.FullUrl,
dbo.Roles.RoleId,
dbo.Roles.Title AS RoleTitle,
dbo.UserInfo.tp_Title,
dbo.UserInfo.tp_Login
FROM
dbo.RoleAssignment
INNER JOIN dbo.Roles ON dbo.RoleAssignment.SiteId = dbo.Roles.SiteId
AND dbo.RoleAssignment.RoleId = dbo.Roles.RoleId
INNER JOIN dbo.Webs ON dbo.Roles.SiteId = dbo.Webs.SiteId
AND dbo.Roles.WebId = dbo.Webs.Id
INNER JOIN dbo.UserInfo ON dbo.RoleAssignment.PrincipalId = dbo.UserInfo.tp_ID

Output

Returns all SharePoint groups assigned to the roles

Query

SELECT
dbo.Webs.Id,
dbo.Webs.Title,
dbo.Webs.FullUrl,
dbo.Roles.RoleId,
dbo.Roles.Title AS RoleTitle,
dbo.Groups.Title AS GroupName
FROM
dbo.RoleAssignment
INNER JOIN dbo.Roles ON dbo.RoleAssignment.SiteId = dbo.Roles.SiteId
AND dbo.RoleAssignment.RoleId = dbo.Roles.RoleId
INNER JOIN dbo.Webs ON dbo.Roles.SiteId = dbo.Webs.SiteId
AND dbo.Roles.WebId = dbo.Webs.Id
INNER JOIN dbo.Groups ON dbo.RoleAssignment.SiteId = dbo.Groups.SiteId
AND dbo.RoleAssignment.PrincipalId = dbo.Groups.ID

Output

Returns all the users assigned to the roles

Query

SELECT
DISTINCT CASE WHEN PATINDEX(‘ % \ % ’, FullUrl) > 0 THEN LEFT(
FullUrl,
PATINDEX(‘ % \ % ’, FullUrl) – 1
) ELSE FullUrl END AS [Site],
Webs.Title,
Webs.FullUrl,
Perms.ScopeUrl,
UserInfo.tp_Login As Account,
CASE WHEN UserInfo.tp_DomainGroup > 0 THEN NULL ELSE UserInfo.tp_Title END AS Username,
CASE WHEN UserInfo.tp_DomainGroup > 0 THEN UserInfo.tp_Login ELSE NULL END AS [AD Group],
NULL AS [SharePoint Group],
Roles.Title AS RoleTitle,
Roles.PermMask
FROM
dbo.RoleAssignment
INNER JOIN dbo.UserInfo ON RoleAssignment.SiteId = UserInfo.tp_SiteID
AND UserInfo.tp_ID = RoleAssignment.PrincipalId
INNER JOIN dbo.Perms ON Perms.SiteId = RoleAssignment.SiteId
AND Perms.ScopeId = RoleAssignment.ScopeId
INNER JOIN dbo.Roles ON RoleAssignment.SiteId = Roles.SiteId
AND RoleAssignment.RoleId = Roles.RoleId
INNER JOIN dbo.Webs ON Roles.SiteId = Webs.SiteId
AND Roles.WebId = Webs.Id
WHERE
Roles.Type <> 1
AND tp_Deleted = 0

Output

Returns all the SharePoint groups assigned to the roles

Query

SELECT
DISTINCT CASE WHEN PATINDEX(‘ % \ % ’, FullUrl) > 0 THEN LEFT(
FullUrl,
PATINDEX(‘ % \ % ’, FullUrl) – 1
) ELSE FullUrl END AS [Site],
Webs.Title,
Webs.FullUrl,
Perms.ScopeUrl,
UserInfo.tp_Login As Account,
CASE WHEN UserInfo.tp_DomainGroup > 0 THEN NULL ELSE UserInfo.tp_Title END AS Username,
CASE WHEN UserInfo.tp_DomainGroup > 0 THEN UserInfo.tp_Login ELSE NULL END AS [AD Group],
Groups.Title AS [SharePoint Group],
Roles.Title AS RoleTitle,
Roles.PermMask
FROM
dbo.RoleAssignment
INNER JOIN dbo.Roles ON RoleAssignment.SiteId = Roles.SiteId
AND RoleAssignment.RoleId = Roles.RoleId
INNER JOIN dbo.Perms ON Perms.SiteId = RoleAssignment.SiteId
AND Perms.ScopeId = RoleAssignment.ScopeId
INNER JOIN dbo.Webs ON Roles.SiteId = Webs.SiteId
AND Roles.WebId = Webs.Id
INNER JOIN dbo.Groups ON RoleAssignment.SiteId = Groups.SiteId
AND RoleAssignment.PrincipalId = Groups.ID
INNER JOIN dbo.GroupMembership ON GroupMembership.SiteId = Groups.SiteId
AND GroupMembership.GroupId = Groups.ID
INNER JOIN dbo.UserInfo ON GroupMembership.SiteId = UserInfo.tp_SiteID
AND GroupMembership.MemberId = UserInfo.tp_ID
WHERE
Roles.Type <> 1
AND tp_Deleted = 0

Output

Returns all the documents from all the lists available in WebApplication

Query

SELECT
AllDocs.Leafname AS FileName,
AllDOcs.Dirname AS “Folder Path”,
AllLists.tp_Title AS “List Title”,
Webs.Title AS “Web Title”
FROM
AllDocs
JOIN AllLists ON AllLists.tp_Id = AllDocs.ListId
JOIN Webs ON Webs.Id = AllLists.tp_WebId
ORDER BY
webs.title

Output

Returns master pages in Web Application for all the Websites

Query

SELECT
AllDocs.Leafname AS FileName,
AllDocs.Dirname AS “Folder Path”,
AllLists.tp_Title AS “List Title”,
Webs.Title AS “Web Title”
FROM
AllDocs
JOIN AllLists ON AllLists.tp_Id = AllDocs.ListId
JOIN Webs ON Webs.Id = AllLists.tp_WebId
WHERE
AllDocs.Extension = ‘master’
ORDER BY
Webs.Title

Output

Returns top 100 documents that are versioned and is based on doc size

Query

SELECT
TOP 100 Webs.FullUrl As SiteUrl,
Webs.Title ‘Document / List Library Title’,
DirName + ‘ / ’ + LeafName AS ‘Document Name’,
COUNT(AllDocversions.UIVersion) AS ‘Total Version’,
SUM(
CAST(
(
CAST(
CAST(
AllDocversions.Size as decimal(10, 2)
)/ 1024 As decimal(10, 2)
)/ 1024
) AS Decimal(10, 2)
)
) AS ‘Total Document Size (MB) ’,
CAST(
(
CAST(
CAST(
AVG(AllDocversions.Size) as decimal(10, 2)
)/ 1024 As decimal(10, 2)
)/ 1024
) AS Decimal(10, 2)
) AS ‘Avg Document Size (MB) ’
FROM
Docs
INNER JOIN AllDocversions ON Docs.Id = AllDocversions.Id
INNER JOIN Webs On Docs.WebId = Webs.Id
INNER JOIN Sites ON Webs.SiteId = SItes.Id
WHERE
Docs.Type <> 1
AND (LeafName NOT LIKE ‘ %.stp’)
AND (LeafName NOT LIKE ‘ %.aspx’)
AND (LeafName NOT LIKE ‘ %.xfp’)
AND (LeafName NOT LIKE ‘ %.dwp’)
AND (
LeafName NOT LIKE ‘ % template % ’
)
AND (LeafName NOT LIKE ‘ %.inf’)
AND (LeafName NOT LIKE ‘ %.css’)
GROUP BY
Webs.FullUrl,
Webs.Title,
DirName + ‘ / ’ + LeafName
ORDER BY
‘Total Version’ desc,
‘Total Document Size (MB) ’ desc

Output

Returns the document List Name, File Name, URL and the content (Binary format)

Query

SELECT
AllLists.tp_Title AS “List Name”,
AllDocs.LeafName AS “File Name”,
AllDocs.DirName AS “URL”,
DocStreams.Content AS “Document Contnt (Binary) ”
FROM
AllDocs
JOIN DocStreams ON AllDocs.Id = DocStreams.DocId
JOIN AllLists ON AllLists.tp_id = AllDocs.ListId

Output

Returns documents by age

Query

SELECT
Webs.FullUrl AS SiteUrl,
Webs.Title AS [Title],
DirName + ‘ / ’ + LeafName AS [Document Name],
Docs.TimeCreated
FROM
Docs
INNER JOIN Webs On Docs.WebId = Webs.Id
INNER JOIN Sites ON Webs.SiteId = Sites.Id
WHERE
Docs.Type <> 1
AND (LeafName IS NOT NULL)
AND (LeafName <> ”)
AND (LeafName NOT LIKE ‘ %.stp’)
AND (LeafName NOT LIKE ‘ %.aspx’)
AND (LeafName NOT LIKE ‘ %.xfp’)
AND (LeafName NOT LIKE ‘ %.dwp’)
AND (
LeafName NOT LIKE ‘ % template % ’
)
AND (LeafName NOT LIKE ‘ %.inf’)
AND (LeafName NOT LIKE ‘ %.css’)
ORDER BY
Docs.TimeCreated DESC

Output

Returns total # of documents

Query

SELECT
COUNT(*) As “Total Number of Documents”
FROM
Docs
INNER JOIN Webs On Docs.WebId = Webs.Id
INNER JOIN Sites ON Webs.SiteId = Sites.Id
WHERE
Docs.Type <> 1
AND (LeafName IS NOT NULL)
AND (LeafName <> ”)
AND (LeafName NOT LIKE ‘ %.stp’)
AND (LeafName NOT LIKE ‘ %.aspx’)
AND (LeafName NOT LIKE ‘ %.xfp’)
AND (LeafName NOT LIKE ‘ %.dwp’)
AND (
LeafName NOT LIKE ‘ % template % ’
)
AND (LeafName NOT LIKE ‘ %.inf’)
AND (LeafName NOT LIKE ‘ %.css’)

Output

Returns total size of all content

Query

SELECT
SUM(
CAST(
(
CAST(
CAST(
Size AS DECIMAL(10, 2)
)/ 1024 AS DECIMAL(10, 2)
)/ 1024
) AS DECIMAL(10, 2)
)
) AS “Total Size in MB”
FROM
Docs
INNER JOIN Webs ON Docs.WebId = Webs.Id
INNER JOIN Sites ON Webs.SiteId = Sites.Id
WHERE
Docs.Type <> 1
AND (LeafName IS NOT NULL)
AND (LeafName NOT LIKE ‘ %.stp’)
AND (LeafName NOT LIKE ‘ %.aspx’)
AND (LeafName NOT LIKE ‘ %.xfp’)
AND (LeafName NOT LIKE ‘ %.dwp’)
AND (
LeafName NOT LIKE ‘ % template % ’
)
AND (LeafName NOT LIKE ‘ %.inf’)
AND (LeafName NOT LIKE ‘ %.css’)

Output

In the upcoming articles of this series, I will try to add some useful queries that can retrieve some of the other pieces of vital information out of SharePoint.

Hope you found it helpful.