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Update A Row In An Excel Table Onedrive In Power Automate

Introduction

One of the common scenarios was to update data in Excel Spreadsheets. To achieve this functionality automatically, we can use an action- Update a row into a Table in Power Automate under connector Excel Online (Business). As an example, after Sending emails to contacts, Employee details will be updated with sent Date time stamp in a separate column.

Step 1

Login to the required Power Apps environment using URL make.powerapps.com by providing username and password and click on Flows on the left-hand side as shown in the below figure.

Update A row in an Excel Table Onedrive in Power Automate

Step 2

After Step 1, Click on New Flow and select instant cloud flow and provide the trigger as Manually trigger a flow and click on Create as shown in the below figure.

Update A row in an Excel Table Onedrive in Power Automate

Step 3

After Step 2, write logic to send email by reading spreadsheet that is present in onedrive/Sharepoint and then open spreadsheet which was present in Onedrive. Here in this example Employee sheet and add another column Date and save it as shown in the below figure.

Update A row in an Excel Table Onedrive in Power Automate

Step 4

After Step 3, go back to the existing flow Send Emails from Excel Sheet and select Apply to each action and under select an output from previous steps pick the value that is present in List rows present in a table as shown in the below figure.

Update A row in an Excel Table Onedrive in Power Automate

Step 5

After Step 4, click on Add an action, user can see Choose an operation and in that select Excel Online(Business) as shown in the below figure.

Update A row in an Excel Table Onedrive in Power Automate

Step 6

After Step 5, select under Excel Online(Business), select Update a row action and name it as Update Excel Row with Date when Email was sent to respective contact as shown in the below figure.

Update A row in an Excel Table Onedrive in Power Automate

Step 7

After Step 6, under Update Excel Row with Date when Email was sent to respective contact provide the following values

Location : OneDrive for Business
Document Library : OneDrive
File :ExcelWorkBooks/Employee.xlsx
Table : Table1
Key Column: Sno [This is the column which is present in Table1 in Spread sheet]
Key Value : Sno [Select Dynamic value present in List rows present in a table]
Date : triggerOutputs()['headers']['x-ms-user-timestamp']

 as shown in the below figure.

Update A row in an Excel Table Onedrive in Power Automate

Step 8

After Step 7, save and test this flow you should see the excel sheet with Dates filled as current timestamp where emails were sent to contacts as shown in the below figure.

Update A row in an Excel Table Onedrive in Power Automate

And then open spreadsheet and observe that dates get populated as shown in the below figure

Update A row in an Excel Table Onedrive in Power Automate

Note

  1. Make sure during Excel Online (Business) Connection establishment a popup window will be shown and if asked provide details and wait till that authentication popup window automatically gets closed.
  2. In the spreadsheet, make sure you add column Date and save the sheet.
  3. I have considered existing flow which I have used Send Email and added extra steps to concentrate more on the core logic of this article.
  4. Make sure Sno column in spreadsheet should be unique.
  5. Refer to my previous articles for sending email from excel sheet logic.

Conclusion

In this way, we can update a row into an Excel Table in power automate easily.


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