Versioning in SharePoint Online

Introduction

The versioning feature allows users to track changes effectively on documents and items within a SharePoint document library or list. 

Enabling Versioning

To get started with versioning in SharePoint Online, follow these steps:

1. Navigate to the Library or List: Open the document library or list where you want to enable versioning.
2. Access Versioning Settings:
   • Click on the "Library" or "List" tab in the ribbon at the top.
   • Choose "Library Settings" or "List Settings" from the dropdown.
     
3. Configure Versioning Settings:
   • Under "General Settings," select "Versioning settings."
   • Choose your preferred versioning options, such as major or minor versions, version retention, and whether to require check-out before editing.
   • Save your settings by clicking "OK."
     
     

Managing Versioning for Lists

SharePoint lists also benefit from versioning, ensuring accurate historical records for list items. The process for versioning in lists closely mirrors that of document libraries.

Permissions and Access

Keep in mind the following aspects of permissions and access:

• Users with "Read" permissions can typically view version history.
• Users with higher permissions can edit, restore, and delete versions.
• Access to version history is controlled by permission settings to maintain data security.