Outlook is a popular email client that many individuals and organizations use to manage their emails. One of the key features of Outlook is the ability to save emails as PST file. However, PST files are not always easy to share or view, especially if the recipient does not have Outlook installed. In this blog, we will show you how to convert PST to PDF, a more widely accepted and easily shareable file format.
Before we begin, let's first understand what PST and PDF files are,
PST (Personal Storage Table)
PST is a file format used by Microsoft Outlook to store email messages, calendar events, contacts, and other items. It is a proprietary file format that can only be opened using Outlook.
PDF (Portable Document Format)
PDF is a file format developed by Adobe that can be viewed on any device and operating system. It is a widely accepted and easily shareable file format that preserves the formatting and layout of the document.
Now that we know what PST and PDF files are, let's look at the steps involved in converting PST to PDF.
Step 1. Export PST file from Outlook
The first step in converting a PST file to PDF is to export the PST file from Outlook. To do this, follow these steps,
- Open Microsoft Outlook.
- Click on "File" in the top left corner.
- Click "Open & Export" and select "Import/Export".
- Select "Export to a file" and click "Next".
- Select "Outlook Data File (.pst)" and click "Next".
- Select the folders you want to export and choose a location to save the exported file.
- Click "Finish" to export the PST file.
Step 2. Convert PST to PDF using Adobe Acrobat
If you have Adobe Acrobat installed on your computer, you can also use it to convert PST files to PDF format. Here's how to do it,
- Open Adobe Acrobat.
- Click on "Tools" in the top menu.
- Select "Create PDF".
- Click "Select a File" and choose the PST file you want to convert.
- Click on "Create" to start the conversion process.
- Save the converted PDF file to your computer.
In conclusion, converting PST files to PDF format is a straightforward process that can be done using an online converter or Adobe Acrobat. By converting your PST files to PDF, you can easily share them with others and view them on any device and operating system.