Lotus Notes To SharePoint Migration Tutorials - Part One

Introduction 

 
Hi guys, welcome to today's important session: Lotus Notes to SharePoint Migration Tutorials - Part One.
 
Let's start with the similarities between Lotus Notes and SharePoint with relevant information for today.
 
Here you go!
 
Similarities Between Lotus Notes And Sharepoint Data Types
 
Lotus Notes Data Types
SharePoint Data Types
Text
Single line of Text
Multiline of Text
Date/Time
Date/Time
Number
Number
DialogList / Combobox
Choice-Dropdown List
Checkbox / ListBox
Choice - Checkboxes
Radio button
Choice - Radio Buttons
Rich Text
Enhanced Rich Text
Names
Person or Group
Authors
Person or Group
Readers
Person or Group
Currency
Currency
Calculated
Calculated
 
Computed Fields must have a default value, or else the document does not get saved.
 
Field Type
Data gets Saved
Computation
Computed
Data is stored
Gets computed every time the document is refreshed or saved.
Computed When Composed
Data is stored
Gets computed only once, when the document is saved for the first time.
Computed for Display
Data is not stored. It is used only for display purpose
Gets computed every time the document is refreshed or saved.
 
Formula
  1. Username- Will retrieve currently logged in users name
  2. db column - Will retrieve specified column values in a view
  3. db lookup - will retrieve specified column values with respect to a Key.
Note
 
Text Field will accept both Text, Numbers, and symbols.
 
Names Field will have the feasibility to launch the address book. Users can select the required person name.
 
Document Level Security:
  1. Readers Field - Any person/Group name mentioned in this field, will only have access to read the document.
  2. Authors Field - Any person/Group name mentioned in this field, will only have access to Create/ modify the document 
Security
 
There are three types in the Lotus Noted Database.
  1. Database Level Security
  2. Workspace Level Securities
  3. Document Level Securities
There are a few more Similarities with Tabular Points along with some snaps for better understanding, available below:
 
Lotus Notes
SharePoint
Framesets
Master page
Pages – we can insert into framesets
Site Pages (Wiki or Web Part). We can insert the pages into the master page. But can merge it together. There is slightly difference b/w LN and SP
Navigation – Used for navigation in old version LN
Outline – Used for navigation in latest version LN
We can convert outline into the page and insert into the frameset
Quick Launch or Tree view
Forms
Forms are nothing but lists. Create a New Item in a list. Which means the columns in a list.
Fields on the form – Ln DB fields hold the values. Nowhere the values get saved.
Fields on the List forms – Column(field) values will be saved on the List
Configuration Forms – Which needs to be initially configured before users start working on the database because most of the important values will be fetched only from the configuration forms. These configuration forms will be accessible only the admin of that database.
-
Views
Views – Representation of list data
Shared code – we can keep Agents, outlines, subforms, fields, columns, script libraries
Images, files, style sheets, applets
Shared code can be private or shared(for reusable purpose)
Agents – we can create methods and run on particular views. These are scheduled.
The code can be written in many ways within agents.
Ex: using the formula, simple action, lotus script, imported java, java
Agents are nothing Timer Jobs – We can schedule these jobs. This may be OOB or custom Timer Jobs
Ex: Daily, weekly, monthly, minutes, and hours etc….
Subforms
Similar to Content Types
Fields (Shared Fields)
Similar to Site Columns
We can add subforms (reusable) anywhere within the forms. Clubbing is not possible in SharePoint.
We can use one Content-Type at a time to insert the data.
Solution:
1) Create a single list by clubbing form and subform fields of LN into SP
2) Create Content Type and Site columns and add the site columns to the Content Type.
We can follow the 2nd step only when we have a limited number of columns in a list to be created.
3) Or else we can create a form as list and subform as the second list and provide popups based on the requirement.
script libraries – We can create methods and use
It in Agents. The code can be reusable.
Reusable code.
Look up – If there is a lookup to another database, the data should be retrieved from that particular DB.
We can configure Managed Metadata service and create term sets and terms. Where we can store the data (text only).
Note
By default, SharePoint is 3 tier architecture.
 
Topology of the SharePoint Architecture: Single server, medium server, small server, and large server
 
In any architecture, once we configure Managed Metadata service, we can share the services (to different applications) between the farms.
Lookup to other LN DB to retrieve the subforms
Solution: Content Type Syndication Hub for centralization.
Create Content Type and publish it and paste the URL in the Content-Type Syndication Hub section in Managed metadata service thru central administration.
If subform is retrieved from the other database and clubbed it with the form which is in other LN DB
Due to the Content-Type Syndication Hub, we can get content type and use it anywhere in the entire farm.
If we want to club it together, we have to create a list or create a content type and add site columns
If there is a lookup to another database and willing to run the form just comment it { } and run and check it,
If it is a formula use – { }
Ex: { "\"serv := userver ;
@DbLookup(\"\" : \"NoCache\"; serv :BD1; \"VNO\";\"Logo\"; \"ORFormato\")\"" }
If it is a method use – %REM
Sub class name
% REM
‘ 1st line code
‘2nd line code
‘3rd line code
End Sub
ACL – Access control list - is for security purpose
Access – manager, editor, author, designer and reader etc…
Roles in LN
Active directory
Access is similar to Permissionlevels in SP
Roles are nothing but SharePointgroups

Lotus Notes To SharePoint Migration Tutorials
Lotus Notes To SharePoint Migration Tutorials
 
The above summary with all similarities between LN and SP will help you a lot in some Migration Project using some Best Tools like QUEST, Sharegate, Cloudiway, etc. 
 
Stay tuned for the next sessions!
 
Cheers! 



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