Send Email Using SharePoint Workflow

Let’s create a list named products.

ColumnDatatype
Product IDNumber
Product NameSingle line of text
Product DescriptionMulti lines of text
QuantityNumber

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Let’s go and create a Workflow send an E-mail to manager

Prior to it, let’s create a manager SharePoint user group under Site Collection.

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Open Sharepoint Designer.

Click Create a List Workflow -> Pick the Product SharePoint list.

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Provide the name of Workflow Email Status.

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Click OK.

On the Action comment, pick Send an E-mail.

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Click these users link.

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For picking up, the To user, click on the user/group icon to pick the user from SharePoint Site Collection.

Pick the Manager group and the click Add.

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In the subject, I get the created date parameter of the product.

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Let’s create the body message

Pass the parameters in the body section.

  • Product ID
  • Product Name
  • Product Description
  • Quantity

Click Add or Change look up button to map the parameters.

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Finally, all the parameters passed. It looks, as shown below. 

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Click OK and navigate to Workflow settings

There will be three options

  • You can start Workflow.
  • An item has been added.
  • An item as been updated.

In our scenario, I picked up An item has been added.

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Click Save and Publish.

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Let’s go inside the portal and create a product.

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After successful status of product creation, you can now see the status of an Email status and it shows completed.

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Let’s check Product Manager E-mail.

Thus, you got the mail now.

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Happy learning.

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